|General|| The purpose of this document is to state the principles and procedures used at McGill in the allocation, nomination, and renewal of researchers to the Canada Research Chairs program.
Canada Research Chairs are awarded at two levels: Tier 1 and Tier 2. As of 1 November 2017, Tier 1 Chairs are awarded for a term of seven years, renewable once, for a maximum of two seven-year terms. Tier 2 Chairs are awarded for a five-year term and they can be renewed only once. Details about the CRC program are found at www.chairs-chaires.gc.ca.
Chair holders must be in full-time tenure-track academic positions at McGill.
|Equity, Diversity, and Inclusion||
Equity and inclusiveness are among McGill University’s core principles, and McGill is committed to the view that striving for diverse representation within our Canada Research Chair appointments, as well as our broader academic and research communities, is a matter of fairness that furthers excellence and the advancement of our academic mission.
"Expand diversity" is one of the five explicit objectives of McGill University’s Strategic Academic Plan 2017 - 2022, wherein McGill outlines its rationale for a diverse professoriate and lays out its equity targets in academic recruitment and career progression for members of underrepresented groups including women, racialized people/visible minorities, Indigenous people, and people with disabilities.
This objective is furthered by the Employment Equity Policy at McGill, pursuant to which equity data about McGill’s entire workforce (that is, both faculty as well as administrative and support staff) are confidentially collected, recorded and analysed with a view to removing barriers that inhibit an inclusive working community at McGill.
The McGill CRC Equity, Diversity and Inclusion (EDI) Action Plan is the responsibility of the Office of the Provost and Vice-Principal (Academic). As requested, details of how McGill intends to maintain and improve representation from the four equity-seeking groups identified by the CRC will be published on this website by 15 December 2017.
The Plan will include the institutional policy statement on EDI that is currently under review by McGill’s governance. This statement applies to all faculty recruitment at McGill, including recruitment of CRC chairholders. The new posting guidelines and chairholder selection procedures will be discussed by the Provost and the Deans at the end of November 2017, and the EDI action plan will be reviewed as well. The Vice-Principal (Research and Innovation) will also participate in this discussion. Once consultation is complete, the Provost and Vice-Principal (Academic) will confirm the approval of the plan and procedures in time for the 15 December 2017 deadline set by the CRC Secretariat.
McGill uses a multi-pronged strategy to raise awareness of its institutional commitment to equity, diversity and inclusion, both within the CRC Program and in its broader academic and research enterprise.
Training: The McGill leadership team, CRC review committees, and all other academic search committee members receive ongoing training which provides information about McGill's employment equity context and commitments, while also offering strategies and skills for recruiting a diverse and excellent pool of candidates. Equity sessions at McGill are also focused on raising awareness about practices that can help identify and address explicit and implicit bias in the review process, and about how to ensure a substantively fair and inclusive search process.
These training sessions are accompanied by reading materials, including peer-reviewed literature, that allow members of the McGill community to explore the research demonstrative of the importance of equity in recruitment, hiring, and retention as a sound practice for enhancing excellence and as an imperative for ensuring substantive fairness in opportunities and outcomes.
Engagement: Open discussions about equity and diversity, accessibility, and inclusion are regularly on the agenda at Senate, in the Academic Leadership Forum (which includes all Deans, Chairs, Associate Deans, Vice-Principals and Associate Vice-Principals at McGill), and in the meetings of the Joint Board-Senate Committee on Equity (JBSCE). Under the auspices of the JBSCE, six subcommittees are active throughout the year in advancing equity awareness and inclusion activities for all members of the University community.
In addition, several Task Forces in recent years have addressed equity issues, including the Provost’s Task Force on Indigenous Studies and Indigenous Education in 2016, which issued 52 Calls to Action for McGill to ensure a robust commitment to Canada’s duties with respect to reconciliation with Indigenous Peoples and communities, and the recently launched Principle’s Task Force on Respect and Inclusion in Campus Life.
Communications: A communications strategy designed to promote employment equity and increase engagement with our employment equity survey was launched in September 2017 and includes regular connections with the broader McGill community about the University’s commitment to a diverse work force in every area and across ranks in the institution.
Equity office: McGill’s Social Equity and Diversity Education office (SEDE) works with staff, faculty, and students across McGill to provide training and advising on equity matters, including best practices on outreach and admissions, supporting or creating inclusive classrooms, and modules focused on implicit bias. Regular workshops address topics including disability and universal design, anti-racism and cultural diversity, gender identity and sexual orientation, understanding discrimination, indigenous perspectives, and responding to sexual assault.
|Allocation of Canada Research Chairs|| Canada Research Chairs representing the CIHR, NSERC, and SSHRC research areas are allocated to the University based on its performance in research funding from these federal tri-council agencies relative to other universities. The CRC Secretariat reallocates the fixed pool of Chairs among the Universities every two years, with adjustments according to each University’s priorities. Each allocated CRC is defined by a disciplinary expertise (CIHR, NSERC or SSHRC) and by level, Tier 1 or Tier 2. As of November 1, 2017 McGill University has 160 allocated chairs: 81 CIHR, 48 NSERC and 25 SSHRC. The following tables summarizes the allocations per Tier, the status of the CRC complement, and the distribution of active chairs in terms of equity and diversity.
*Pending Oct. 2017 results: the number of chairs that were submitted in the October 2017 round
* Cells with fewer than 5 responses cannot be reported.
|Nomination of New CRC Chairs||As of the October 2017 round, the CRC has implemented new regulations with regards to how new CRC chairholders are nominated:
1) Twice a year, in December and June, the Office of the Provost and Vice-Principal (Academic) (OPVPA) notifies the Faculties of the number of vacant chairs to be applied for in the following round in the three broad research disciplines, and issues a call for nominations to be entering an open competition;
2) All CRC positions are publicly advertised and internal candidates are also invited to apply. Advertising templates are available on the APO website under the section Advertising Ranked Academic Positions;
3) Faculties select their nominees based on the same internal selection procedure used for external recruitments. Faculty selection committees are also encouraged to consider CFI John R. Evans Leaders Fund commitments and similar strategic research objectives in planning use of any CRC vacancies;
4) Nominations received by the OPVPA from Faculty Deans are reviewed by the Standing Internal Review Committee;
5) The Standing Internal Review Committee members receive training on the importance of equity, diversity and inclusion within the program, and on the potential negative impact of unconscious bias on the career paths of individuals from the FDG (Four Designated Groups);
6) The Standing Internal Review Committee proceed with the review of applications and makes recommendations to the PVPA for the final applications to go forward to Ottawa.
Incoming nominees must supply their PIN to the OSR (ISI) office in order to gain access to the application module. The OSR (ISI) Office will be available to assist with the application process.
|Internal Procedures for CRC Renewal|| Renewal of a CRC is contingent upon an internal university review of the chairholder’s performance to determine if continued institutional support is warranted. A necessary part of this decision is a process that provides a thorough evaluation of the record of the Chair holder during the term of the Chair with a recommendation to the Provost & Vice-Principal (Academic), who adjudicates whether to support the application for renewal.
The criteria for renewal for the two levels of Chairs differ as per CRC guidelines in terms of international recognition and leadership; however, the same procedures apply for both Tier 1 and Tier 2 renewals. Renewal criteria for the CRC can be found on their website.
The internal review for CRC renewal is carried out by members of the full-time tenured academic community serving on an internal standing review committee in the areas of:
After considering the recommendations contained in the internal review committee report, the Office of Provost & Vice-Principal (Academic) advises the Dean of the Faculty and the candidate of the Provost & Vice-Principal (Academic)’s support for the file to proceed for submission to the CRC Secretariat. Supported candidates are invited to work with their Associate Dean of Research and the OSR (ISI) Office to complete the documentation towards the renewal application.
It is understood that this review process for renewal of a Canada Research Chair is different and distinct from the existing promotion and tenure review procedure.
|Application Process|| New CRC nominees and CRC applicants for renewal must contact the OSR-ISI Office in order to gain on-line access to the renewal forms.
University Standing Internal Review Committee for CRCsThe candidate’s file is reviewed by the Standing Internal Review Committee (CIHR, NSERC, SSHRC) matched to the broad content expertise of the candidate as delineated by the respective domains of the three federal granting agencies.
Composition of the Standing Internal Review Committee
The Standing Internal Review Committee consists of the Associate Provost (APRA), the VP Research and Innovation (VP-RI) or a delegate, and six tenured professors of the University chosen jointly by the Associate Provost and the Deans, so as to ensure appropriate representation of Faculties and academic disciplines. Members are assigned staggered terms of two years each starting September 1st or January 1st.
Permanent Members of each Committee (CIHR, NSERC and SSHRC)
Life Sciences (CIHR)
Natural Sciences and Engineering (NSERC)
Social Sciences and Humanities (SSHRC)
Documents to be submitted electronically on the CRC websiteThe electronic dossiers being submitted to the Standing Internal Review Committee need to be provided on the CRC forms. Along with the completed forms, the files should include the following:
|Evaluation Criteria as per CRC Secretariat|| Visit the CRC site for a complete description of the CRC evaluation criteria. The application dossier must:
|Deadlines for Submission|| There are currently two yearly CRC competitions with deadlines for submission at the CRC Secretariat in October and April. In order to optimize the quality of the applications being submitted to Ottawa, the OSR-ISI office will contact the candidates for final quality control and submission procedures once the Faculties/Departments have received the Standing Internal Review Committee’s comments and recommendations.
For the Fall round of new nomination submissions, the Standing Internal Review Committee is scheduled for the week of 28 August 2017. Consequently, it is the responsibility of the Dean to ensure the candidates submit their complete electronic dossier (on the CRC website) for review by 14 August 2017 at the latest. We ask that the signed (electronic copy) joint Departmental and Faculty recommendation be submitted via e-mail to Naomi.Belinsky [at] mcgill.ca (Naomi Belinsky) by the 14 August 2017 deadline.
The Dean of the Faculty must also submit a signed statement of responsibility for the budget and institutional commitment in the application. This statement should be submitted at the same time as the application budget section to the office of the AP-APRA by 16 October 2017.
As soon as they are notified of approval support for renewal, the candidates are requested to contact the OSR-ISI office to define a work-plan toward submission.
CRC and CFI combined applicationsCandidates who are also applying to the CFI for research infrastructure support must contact the ISI office to access their CFI application on-line at least 4 months prior to the submmission deadline in order to have sufficient time to process the CFI.
|Notice of Award||The CRC Secretariat requires Universities to wait until after the official National Announcement before publicizing their new chair holder appointments in a news release or on their website. The new chair holders must also wait until the National Announcement before using the Canada Research Chair title in their curriculum vitae, website, conference papers, publications or media interviews.|
|Minerva Appointment Form|| Once the Notice of Award is finalized and the CRC main fund is established (for new CRCs), the Minerva Appointment Form must be issued using the appropriate CRC position code as indicated on the Award, Stipend and Other Payment Codes page, to record the CRC position in Banner.
The professorial labour distribution on the professorial position code will also need to be modified accordingly.
|Budget and Administration Guidelines|| Chair holders are responsible for using award funds in accordance to CRC rules (CRC Admin Guide), and for providing true, complete and accurate information on documentation for expenditures from award accounts.
The CRC Tier I award provides $200,000 for each of seven years, and can be renewed indefinitely. The CRC Tier II award provides $100,000 for each of five years, and can be renewed only once.
CRC budget distribution:
|Listings of CRC Chairholders||McGill's current Canada Research Chairs are listed on the Provost & Vice-Principal (Academic)'s site at: CRCs Tier 1 or CRCs Tier 2.|