Outdoor Events

Permission for outdoor events is coordinated by Campus and Space Planning. If you are planning to hold an event on campus grounds, you require approval from our office. Please submit your request a minimum of 10 days before the event. For indoor events please visit Event Bookings.

If your event will serve or sell alcohol, complete and submit the Alcohol Permit Form separately.  

Departments must submit their Alcohol Permit Form 10 working days before the event

Student groups and external organizations must submit their Alcohol Permit form at least 45 days before the event.

Step 1: Review the Guidelines for Outdoor Campus Events​.

The Guidelines address the majority of issues which may arise in planning your event (alcohol, BBQ, food, music, tents, furniture, rain, venue, cleaning, electricity, parking, safety, etc.).

Step 2: Fill out the Outdoor Application Form and save a local copy to your computer.

For help filling out the form, contact CSP Administrative Officer teresa.standing [at] mcgill.ca (Teresa Standing)

Step 3: Return your completed form to Teresa Standing via teresa.standing [at] mcgill.ca (email), or in person at:

1010 Sherbrooke St. West, Suite 1200
Fax: 514.398.7358

Note: If your event will require a Fire Extinguisher, complete the Fire Extinguisher Loan Form and submit it separately.

For indoor events, please visit Event Bookings.

Typically, the waiting time is one week. However, if a large-sized gathering is planned or if alcohol will be served, the waiting time may run from between four to six weeks.

The best advice is to apply for your permit well ahead of time. This means thoughtfully planning your entire event, giving attention to who will be attending and where the event will be held.

Note: If your event will serve or sell alcohol, complete and submit the Alcohol Permit Form separately. Departments must submit their Alcohol Permit Form 10 working days prior to the event. All student groups and external organizations must submit their Alcohol Permit Form at least 45 days prior to the event.

Other Key Contacts    
Emergency measures and fire prevention

 

514.398.3473

Emergency

 

514.398.3000

Building Services/Special Events

special.events [at] mcgill.ca (Karine Hebert)

514.398.7266

Security Services

kevin.byers [at] mcgill.ca (Kevin Byers)

christopher.carson [at] mcgill.ca (Chris Carson)

514.398.5630
514.398.4557

Ancillary Services; Events Coordinators (liquor license)

debbie.yacoulis [at] mcgill.ca (Debbie Yacoulis) or
permits.residences [at] mcgill.ca

514.398.5433

Risk Management and Insurance 

janice.mcgraw [at] mcgill.ca (Janice McGraw)

514.398.6251