Accounts Administrator (CP0043)

McGill University - Human Resources
POSITION COVERED BY THE MUNACA-PSAC BARGAINING UNIT
Position Title: 
Accounts Administrator (PED 00103, DD008A, Level 008A)
Position Summary: 
Under the direction of the immediate supervisor, administers accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans, and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.
Major Duties & Responsibilities: 
  • Administers accounts.  Acts as resource person and resolves problems.  Prepares journal and ledger entries.  Processes or monitors the processing of financial and accounting transactions.  Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.
  • Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures.  Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff and agencies.
  • Sets up accounts, sub-accounts, and budgets.  Approves expenditures, receives funds and processes deposits.  Compiles and prepares material to be sent to bank.  Reviews, verifies and processes expense reports, requisitions, claims, advances, savings bonds, invoicing and charges.
  • Monitors and reconciles various accounts, statements, and reports.  Identifies and analyses discrepancies and errors.  Makes corrections, processes adjustments and follows up on problems.  Audits outstanding items.
  • Verifies the completeness and accuracy of documentation.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.

Education & Experience: 

DEP (Accounting)

Three (3) years’ related experience

Other Qualifying Skills And/Or Abilities: 
Demonstrated knowledge of basic accounting principles. Experience working with clinical trial contracts is a definite asset. Demonstrated organizational skills and ability to multi-task. Attention to detail. Proven ability to prioritize and meet deadlines. Demonstrated ability to clearly transmit and receive information. Demonstrated ability to work in a PC environment using databases, spreadsheets, Banner FIS, Minerva, MOPRA, MMP, POPS, document imaging, internet E-mail and word processing software. English, spoken and written. French, spoken.
Reference Number: 
17-0929/CP0043
Supervisor's Title: 
Financial Officer
Salary Scale: 
$21.66-$29.89
Faculty/Unit: 
Faculty of Medicine
Montreal Neurological Institute
Clinical Research Group
Position Type: 
Full-Time
Hours Per Week: 
33.75
End Date: 
Friday, March 30, 2018
How To Apply: 

Please submit your application online at http://www.mcgill.ca/medhr/positions-available/apply-now. Click on “APPLY NOW” and clearly indicate the reference number.