Accounts Administrator (CP0262)

McGill University - Human Resources
POSITION COVERED BY THE MUNACA-PSAC BARGAINING UNIT
Position Title: 
Accounts Administrator (PED 00103, DD008A, Level 008A)
Position Summary: 
Under the direction of the immediate supervisor, administers accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans, and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.
Major Duties & Responsibilities: 
  • Administers accounts. Acts as resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.
  • Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments and follows up on problems. Audits outstanding items.
  • Prepares schedules, reports and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.
  • Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures. Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff and agencies.
  • Sets up accounts, sub-accounts, and budgets. Approves expenditures, receives funds and processes deposits. Compiles and prepares material to be sent to bank. Reviews, verifies and processes expense reports, requisitions, claims, advances, savings bonds, invoicing and charges.
  • Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.

Education & Experience: 

DEP (Accounting)

Three (3) years related experience

Other Qualifying Skills And/Or Abilities: 
Proficient in processing and verifying expense reports. Ability to clearly transmit and receive information. Reviews daily financial transactions for research funds. Demonstrated ability to prioritize and meet weekly and monthly deadlines along with strong organizational skills and proven ability to multi-task. Proven attention to detail and ability to verify work. Experience and knowledge of accounting principles. Proven customer service with students and academics. Excellent interpersonal skills, tactful, diplomatic and meticulous. Able to work independently or as part of a team. Demonstrated ability to work in a PC environment using Windows: Word-Processing, Excel, E-mail and University Administrative Systems; BANNER (FIS), Minerva, MMP, MOPS, Crystal Reports, POPs. English, spoken and written. French, spoken and read.
Reference Number: 
18-0409/CP0262
Supervisor's Title: 
Academic Associate
Salary Scale: 
$21.66 - $29.89
Faculty/Unit: 
Faculty of Arts
McGill Consortium for Ethnicity and Strategic Social Planning and Montreal Consortium for Human Rights Advocacy Training
Position Type: 
Part-Time
Hours Per Week: 
16.88
End Date: 
Friday, August 31, 2018
How To Apply: 

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to the Faculty of Arts at apo.arts [at] mcgill.ca.

The deadline to apply for this position is April 24, 2018 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, the Faculty of Arts will only contact applicants selected for an interview.