Administrative Student Affairs Coordinator (CR0295, PED117, DD10A)

Job Category: 
Temporary assignments (MUNACA)

Position Context:

Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit's operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Coordinates activities related to admission, examinations, registration and graduation. Advises students and resolves problems in relation to their files. Edits documents for grammar and accuracy. Administers unit accounts.

Primary Responsibilities:

  • Acts as resource person regarding academic and administrative policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate internal and external resource persons to obtain and provide information on diverse and complex issues.
  • Assists academic advisors in relation to matters such as equivalencies, recognition of courses from other institutions, transfer of credits, and probationary status. Prepares and verifies files. Coordinates and schedules student interviews.
  • Advises students in relation to their files. Resolves problems. Ensures the application of academic regulations and deadlines. According to the needs of the unit, prepares residency rotation and other student activity schedules, contacting the necessary officials to coordinate and verify placement.
  • Identifies and verifies files of graduating students. Prepares forms requesting diplomas and lists of graduating students. Prepares documents for convocation, attends and assists with this event.
  • Uses a variety of software. Maintains computerized information systems and participates in their development to improve efficiency within the unit. Liaises with computer resources persons as required. Maintains and updates administrative files. Maintains filing systems and arranges for archiving.

Education/Experience:

DEP (Secretarial/Office Systems)

Four (4) years' related experience

Other Qualifying Skills and/or Abilities:

Ability to work autonomously and as part of a team. Must be able to demonstrate a high level of professionalism and discretion at all times. Experience working as a frontline point of contact. Must be client-focused and service-oriented. Demonstrated organizational skills and attention to detail. Knowledge of student affairs functions. Demonstrated ability to work in a PC environment, word-processing, spreadsheets, databases, presentation software, Banner (SIS), Minerva and email.  English and French, spoken and written.  

How to Apply:

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number by email to: apo.arts [at] mcgill.ca

Applications must be received no later than January 25, 2018 at 5:00 PM.

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted.

McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities, and others who may contribute to further diversification.

Faculty/Unit: 
Faculty of Arts
Student Affairs Office
Salary Range: 
$22.94 – $31.65
Hours: 
33.75
Duration: 
6 months
Reporting to: 
Associate Dean, Student Affairs
Reference no.: 
CR0295