Alumni Relations Officer (MT0262, COM2C, GR4)

Job Category: 
Term positions for management and excludeds

Position Context:

Under the general direction of the Director Alumni Communities, prepares event and program proposals to address alumni needs and creates new opportunities to connect with, steward and cultivate alumni. Develops and implements strategies to maximize philanthropic support and increase alumni involvement with the university; creates value-added solutions to increase and maintain high quality engagement programming.

Primary Responsibilities:

  • Work with the Director Alumni Communities to determine regional plans for identified regions. Participates in the market evaluations for the regions and develops data-driven programming to ensure a proactive and donor-centric plan of engagement activities is developed and implemented. Manages specific regions and works collaboratively with members of the University Advancement team to ensure a comprehensive engagement plan is established.
  • Manages engagement plan for region, including appropriate follow-up.
  • Understands McGill University’s overall and key fundraising priorities, in order to be an effective ambassador for the University and its fundraising programs.
  • Participates in overall strategies regarding fundraising, business relations, public relations, special events, alumni relations, cultivation and stewardship activities for identified region.
  • Provides guidance and advice to faculty-based colleagues with regard to best practices in alumni engagement at all levels and stages.
  • Through strategic engagement programming and in conjunction with Development Officers and faculty-based representatives, enables development colleagues to cultivate and steward relationships with new and existing donors.
  • Qualifies prospects in the region as specified by campaign priorities, to determine inclination and capacity, and feed the annual fund and major gift pipeline.
  • Represents the University at one-on-one meetings in the regions with donors/prospects/volunteers and when appropriate solicits donations from these donors and provide a follow-plan according to established guidelines including coordinating with colleagues in University Advancement. Completes contact reports using the alumni database to ensure qualifications and alumni visits are tracked and followed up on as appropriate.
  • Builds and maintains relationships with prospects, donors and volunteers through programming and by other means such as one-to-one meetings and phone contact as well as establishing relationships with “thought leaders” and” connectors”
  • Qualifies prospects to determine inclination and capacity, and feeds the annual fund and major donations pipeline as well as identifies prospective influencers and volunteers.
  • Manages budget for programmatic endeavors in identified regions.
  • Develops and implements communication strategies for programs, ensuring that wherever possible and appropriate McGill messaging is conveyed.
  • Acts as advisor to local MAA volunteers, providing them with guidance and advice in relation to their programming and volunteer recruitment and management.
  • Represents McGill and unit at internal and/or external meetings.
  • Works in conjunction with UA colleagues to manage volunteer structure, ensures that succession plan and a career path is in place, monitors over-usage of volunteers and ensures volunteer recognition programs are in place.
  • Performs related duties.


Undergraduate degree

Three (3) years' related experience

Other Qualifying Skills and/or Abilities:

Proven track record in the cultivation of alumni and in the development and implementation of alumni relations programs. Experience managing volunteers, alumni or a similar constituent group required. Must be results-driven, a self-starter, and highly motivated with a leadership and interpersonal style that fosters constructive and productive relationships with diverse constituencies. Experience in program development and marketing. Ability to analyse and read data, determining and acting on trends. Previous experience in a fundraising environment is an asset. Must be client focused, with excellent organizational, listening, problem solving, planning, and priority setting skills. Demonstrated ability to work in a fast-paced environment and manage multiple projects within tightly prescribed timetables. Demonstrated ability in a PC environment, proficient using MS Office (Excel, Word, Power Point) and client-server database software and sound knowledge of social media tools. Travel, evening and weekend work occasionally required. Strong verbal and written communication skills both in English and in French.

How to Apply:

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number, via email to: [at]

Applications must be received no later than August 24, 2017 at 5:00 PM.

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted.

McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities, and others who may contribute to further diversification.

University Advancement
Salary Range: 
(Grade 04) $50,300- $62,900 (midpoint) -$81,800
1 year (maternity leave replacement)
Reporting to: 
Director, Alumni Communities
Reference no.: