Provide efficient and effective administration to a faculty/department/unit, in support of teaching, research and administration, in accordance with the unit's goals and objectives, while ensuring coherence with the University's mission and culture. Plan, develop and implement administrative processes and policies for a unit. Develop administrative standards, practices and systems. Provide a liaison function with other units and with external organizations. Support activities related to general administration including, but not limited to: finance, human resources, communications, student affairs, physical resources, archives, governance and legal affairs. Manage research administration, contracts, grants, philanthropic gifts or other formal relationships. Interpret and apply University regulations, policies and guidelines. Perform functions related to planning and institutional analysis
- As part of the management team for a designated Administrative Support Centre, plans, develops and implements administrative procedures, policies and processes in support of the Administrative Support Centre’s objectives.
- Provides leadership, professional advice and functional guidance in shaping the Administrative Support Centre’s mission in line with its values and culture.
- Provides advice to assigned departments and departmental Chairs regarding Faculty and University policies and procedures in the areas of finance.
- Participates in budgetary planning and recommends budget allocations for departments including attending budgetary meetings with the Dean and Chair.
- Prepares and submits operating and other budgets for departments.
- Exercises budgetary controls for departments and monitors operating budgets.
- Assists in decision making to help Chairs of departments to prioritize, identify potential resources and reduce ineffective use of existing resources.
- Ensures funding secured throughout the hiring process of administrative and academic staff.
- Works with the department Chairs in determining the funding requirements for Teaching Assistant needs while respecting the current budget availability and Faculty policy prior to posting TA positions.
- Acts as approver/reviewer for various financial transactions.
- Supervises members of the finance team within the Administrative Support Centre
- Oversees the preparation of financial data for departments’ annual reports and other reporting needs for the Senior Manager Administration and the Faculty.
Three (3) years’ related experience
Other Qualifying Skills and/or Abilities:
Demonstrated financial management skills, including budget planning, and accounting and financial principals and procedures. Demonstrated knowledge of McGill’s academic and non-academic policies and procedures, Ability to work well under pressure to meet specific deadlines. Ability to work autonomously and as part of a team. Ability to interact effectively and professionally with all levels of academics and administrative staff. Proven skills in problem solving. Strong computer skills, including knowledge of Minerva, Banner (FIS, HRIS), databases and Crystal Reports. Ability to work independently with customer service skills to assess needs, identify requirements, and recommend solutions. English, spoken and written. French, spoken and read.
How to Apply:
*Internal candidates: Please provide your McGill ID number when applying.*
Please submit your curriculum vitae and cover letter, clearly indicating the reference number by email to: apo.arts [at] mcgill.ca
Applications must be received no later than September 21, 2017.
We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted.
McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities, and others who may contribute to further diversification.