Business Officer (MR0646)

McGill University - Human Resources
POSTING FOR MANAGEMENT AND EXCLUDED POSITIONS
Position Title: 
Business Officer (ADM2A)
Position Summary: 

Reporting directly to the Executive Director, Analysis, Planning and Budget in the Office of the Provost and Vice-Principal (Academic) the Business Officer will work with a team of analytical and financial professionals and will perform and organize administrative activities to support the daily operations of the unit. The Business Officer will support the Executive Director as well as manage activities related to general administration including but not limited to finance, human resources, communications and physical resources.

Primary Responsibilities: 
  • Responsible for planning and managing the Executive Director’s calendar. The incumbent will have the judgement required to manage an executive agenda autonomously with full knowledge of the surrounding executive context
  • Primary decision maker for managing the Executive Directors email account, including triage, handling routine matters autonomously, sending holding letters, and email filing.
  • Develop and maintain electronic filing systems, ensuring the Executive Director has all necessary files and documents in advance of meetings (OneNote).
  • Provide executive support with respect to communications. Draft formal and informal letters as well as email in both English and French.  Edit various reports.
  • Create presentations or reports from analyses of varying complexity created by members of the analytical staff.
  • Arrange and manage all aspects of business travel to meet the specific needs of the Executive Director, as well as the needs of the external program reviewers for Cyclical Unit Reviews (CUR).
  • In collaboration with the Executive Director, review monthly financial statements and forecasts, and recommend budget distributions.
  • Monitor operating budget and reconcile expenditures, assist in the preparation of reports and statements.  Approve expenditures within established guidelines. 
  • Participate in the Budget Development Exercise.
  • Manage HR transactions for external program reviewers as well as casual and Work Study employees.
  • Manage the content of the Analysis, Planning and Budget website ensuring information is accurate, complete and allows users to find information easily.
  • Organize and participate in meetings both internal and external to the department, including creating agendas and taking and preparing meeting notes.
  • Responsible for the administrative operations of the unit.
  • Perform other related duties and lead special projects, as required.
Minimum Education & Experience: 

Undergraduate degree

Three (3) years' related experience

Other Qualifying Skills And/Or Abilities: 
Excellent planning, organizational and priority setting skills as well as ability to problem solve and to manage multiple projects simultaneously. Excellent interpersonal and communications skills. Demonstrated ability to interact on a professional level with internal and external clients. Composed under pressure and able to meet deadlines. Must be pro-active and show initiative. Demonstrated ability to work in a PC environment using a variety of software. Knowledge of POPS, PRESENT, Banner (FIS), MOPS, Minerva, Crystal reports, spreadsheets and databases an asset. Ability to work autonomously and as part of a team. Flexible and approachable. Composed under pressure with an ability to cope effectively with change. Attention to detail. Basic accounting principles with proven ability to work with numbers and manage a budget. Excellent writing skills with a proven ability to produce and edit reports as well as maintain websites. Intermediate to advanced Microsoft Office skills and intermediate to advanced knowledge of Adobe Acrobat that is required to prepare and modify reports for web publication. English and French written and spoken.
Reference Number: 
17-0918/MR0646
Reporting To: 
Executive Director, Analysis Planning and Budget
Salary Range: 
(Grade 04) $50,300 - $62,900 (midpoint) - $81,800
Faculty/Unit: 
Office of the Provost and VP (Academic)
Position Type: 
Full-Time
Hours Per Week: 
33.75
How To Apply: 

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number:

Mail:

McGill University, Human Resources (Staffing)
688 Sherbrooke Street West, suite 1520
Montreal, Quebec
H3A 3R1

Fax:
(514) 398-5315

Email:
staffing.hr [at] mcgill.ca