Communications Officer (MR0719)

McGill University - Human Resources
Position Title: 
Communications Officer (COM2A)
Position Summary: 

Under the general supervision of the Associate Director, Content and Publications, performs functions to support the University’s advancement objectives.  The incumbent will create written communication materials designed to promote fundraising and alumni relations activities and strengthen its relationship with internal and external constituents.

Primary Responsibilities: 

Provide specialized editorial and writing support to UA Communications and other senior UA staff in the production of proposals destined for potential donors to the University. Produce campaign and fundraising communications materials in print and online, as well as news stories and other articles focusing on a group of faculties and schools assigned as areas of specialization. 

Responsibilities include:

  • Prepare fundraising proposals in collaboration with UA staff and academic faculty members, which includes writing proposals, and editing and fact-checking draft proposals prepared by other development and University staff. This requires applying the highest standards of accuracy, logic, consistency, coherence, and grammar and adhering to McGill style and image standards.
  • Liaise regularly with senior University and UA staff throughout the proposal production process, submitting edited proposals for review and approval, and coordinating translation as required.
  • Provide input on project budgets, in collaboration with UA’s gift compliance team, as necessary.
  • Finalize the contents and design/layout of proposals, including the sourcing and insertion of appropriate photos, and submit for approvals.
  • Participate in preparing proposal writing and design/layout guidelines and provide proposal training to staff as required.
  • Research and review current trends and practices in proposal writing and prepare recommendations for improving proposal writing at the University, as required.
  • Assist with the creation and management of other special communications projects, including cases for support and material related to University fundraising and campaign priorities.
  • Serve as a liaison with a group of faculties and schools for the creation of content showcasing news and achievements of academic staff and researchers, students, and alumni.
  • Functionally supervise support staff as needed, ensuring the quality of work and respect of deadlines.
  • Keep abreast of academic, social and community issues that pertain to the University and its priorities to effectively perform communications mandates.
Minimum Education & Experience: 

Undergraduate degree

Three (3) years' related experience

Other Qualifying Skills And/Or Abilities: 
An undergraduate degree in English, Journalism, or a related field and a minimum of three years’ experience in writing for print and electronic media. Previous work experience writing about health sciences, science and/or engineering an asset.Demonstrated ability to create high-quality materials on a wide range of topics to support fundraising and alumni initiatives and to write clear, concise and creative speaking notes for senior management and key stakeholders.A proven track record of successfully developing and implementing a communications plan and promoting ideas and causes creatively through print, online and social media channels.Detail oriented, with strong organizational, priority-setting, problem-solving, listening, verbal and written communication skills.The ability to work autonomously and as part of a team in a fast-paced, challenging, deadline-oriented environment.Demonstrated ability to work in a PC environment using MS Office. Experience using Adobe InDesign would be an asset. Knowledge of Drupal or a similar web content management system would be an asset.English spoken and written; French spoken and reading comprehension.
Reference Number: 
Reporting To: 
Associate Director, Content Publications
Salary Range: 
(Grade 04) $50,300 - $62,900 (midpoint) - $81,800
University Advancement
Marketing and Communications
Position Type: 
Hours Per Week: 
How To Apply: 

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number, via email to: [at]