Financial System Administrator (MT0374, FIN1B, GR2)

Job Category: 
Term positions for management and excludeds

Position Context:

The Clinical Research Unit (CRU) of the Montreal Neurological Institute (MNI) is implementing a new Clinical Trial Management System (CTMS) to better record its financial and clinical trial information. A CTMS is a software system used by biotechnology and pharmaceutical industries to manage clinical trials in clinical research. The incumbent has the responsibility to identify, plan and implement the CTMS as well as provide administrative support for the full implementation of the chosen system. 

Primary Responsibilities:

  • Implement administrative standards of practice developed by the Director of the CRU in the ongoing use of the CTMS.
  • Plan and implement the necessary testing of the CTMS system to ensure compatibility with current financial and administrative systems of the CRU.
  • Supervise the data and document entry to ensure compliance with the university, industry and grant administrative and financial policies. Implement SOP’s and other administrative practices and procedures related to the implementation and maintenance of the CTMS chosen by the unit.
  • Provide a liaison function with the CTMS provider and other internal and external consultants in the implementation and customization of the CTMS.
  • Analyze the current financial structure of the CRU and implement the financial component of the CTMS with the necessary customizations to meet the university requirements.
  • Compile statistics and reports as necessary regarding the implementation of the CTMS when requested by the unit director or manager. In the absence of SFO, support activities relating to the financial administration of the CRU including industry contracts, and granting agencies.
  • Once training provided by the chosen CTMS staff, the incumbent will assist the CRU employees in their ongoing training on the system.  
  • Attend administrative meetings of the MNI and McGill Faculty of Medicine as applicable to the implementation of the CRU and the smooth functioning of the finance team of the CRU.



Three (3) years' related experience

Other Qualifying Skills and/or Abilities:

Strong knowledge and understanding of McGill University and Faculty of Medicine, and its financial policies and procedures is an asset. Knowledge and experience working with CTMS is a strong asset. Knowledge of accounting and financial management and experience administering a variety of funds and preparing detailed budgets. Familiarity with granting agency regulations and knowledge of McGill fund types (or other University), including experience working with research grants. Service-oriented with excellent customer service skills. Proven ability to effectively communicate and interact with various levels of administrative staff and academics. Proficiency with computerized applications including spread sheets, databases, word-processing software, Banner FIS, Crystal reports. Excellent analytical and problem-solving skills. Demonstrated organizational skills, ability to multi-task, prioritize and meet deadlines. Ability to work autonomously and as part of a team with ability to train staff.

How to Apply:

Please submit your application online at Click on “APPLY NOW” and clearly indicate the reference number.

The deadline to apply for this position is March 22, 2018 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, the Faculty of Medicine will only contact applicants selected for an interview.

McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities, and others who may contribute to further diversification.

Faculty of Medicine
Montreal Neurological Institute
Salary Range: 
(Grade 02) $41,600 - $52,000 (midpoint) - $62,400
6 months
Reporting to: 
Clinical Research Unit Director
Reference no.: