Reporting to the Budget Director, the Manager, Budget is responsible for providing professional expertise and assistance in the development and implementation of the University’s annual multi-year, multi-fund budget, planning cycles and the annual Budget Book. This function includes responsibility for budget monitoring and controls. The Manager, Budget will make multi-fund revenue and expense forecasts for five or more years, and analyze and optimize processes for the efficient allocation of resources overall and within units. The Manager, Budget will also provide support and advice to the Budget Director and will identify and make recommendations to her or him on multiple budget and planning proposals, including the development and implementation needs of new reporting mechanisms.
The Manager, Budget is member of a team of analysis, planning, and budget professionals and works closely with all members of the team. A sense of teamwork and a desire to share knowledge, mentor others, and learn from others is essential. As part of a service unit, a strong client focus is equally necessary, and a facility in dealing with people with varying levels of questions under varying levels of stress is highly desirable. Because the unit handles a large amount of information, the ability to apply sound information management to the day-to-day work is critical. As a member of this unit, the Manager, Budget will be expected to look for ways to leverage the expertise of the unit as whole to improve processes with a view toward automating processes or lightening the load on end users.
The unit functions at a high level of responsiveness and effectiveness within a complex, fast-paced environment. This position, like the others in the unit, demands quick turnaround times, flexibility in work hours and significant initiative and independence in carrying out project work. Furthermore, this unit works closely with Financial Services, and a productive and constructive working relationship with Financial Services is essential to the success of the unit and of the university.
It is expected that the Manager, Budget will work closely with the Budget Director and the Senior Financial Planning Analyst as required in the duties described below.
- Collaborate on the production of the university budget, the budget book, and budget updates.
- Oversee budget distribution, including necessary liaison with ITS to produce and test the set up.
- Analyze and monitor University operating budget. Ensure all income is properly assessed.
- Assist in financial planning (5 year view) for all funds across all major units
- Take primary responsibility to manage, control and maintain the university-wide budgets (permanent and temporary) and the budget process.
- Monthly monitoring (budget vs. actual) and control of unrestricted funds.
- Serve as primary liaison with Financial Services to ensure coordination between Finance and Budget, including ensuring appropriate treatment of different funding envelopes.
- Maintain the Banner Budget Module and related Position Control implications.
- Advise Budget Director on development and implementation of policies, processes and guidelines that support unit initiatives. Maintain and revise policies, procedures, and guidelines. Maintain budget processes and procedural documentation. Provide expertise in the development and implementation of policies, procedures and systems that support the unit’s initiatives.
- Undertake, in collaboration with unit colleagues, in-depth analysis of highly complex budgeting issues, assess impact to the University/unit, articulate alternatives and recommend solutions.
- Represent the unit at internal and/or external meetings on documentation, ensuring compliance with budget policies and/or guidelines.
- Performs ad-hoc analysis of budget information as required.
- Develop an understanding of government funding mechanisms.
- Liaise with other units and external organizations, including the Ministry and counterparts in McGill’s sister universities.
- Act as resource person on budget matters for the Administrative Officers and Financial personnel.
- Organize and provide training and assistance to departments on budgets and budgetary policy and processes.
- Communicate to Administrative Officers and Financial Personnel on all budget matters and keep them informed of important issues.
- Conduct all year-end budget related work in line with Financial Services’ schedule for year-end. Calculate the carry forward balances on an annual basis according to the procedures currently established and advise on new ones.
- Liaise with HR and provide Salary Policy specifications as required to ITS for the Salary Policy Exercise.
- Monitor Budget Feeds
- Master university budget allocation practice and participate in budget allocation and allocation discussions as required.
Five (5) years' related experience
Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Staffing:
McGill University, Human Resources (Staffing)
688 Sherbrooke Street West, suite 1520
staffing.hr [at] mcgill.ca
The deadline to apply for this position is April 26, 2018 at 5:00 PM.
*Current employees: please indicate your McGill ID number in your application.*
We thank all applicants for their interest in McGill University. However, Staffing will only contact applicants selected for an interview.