Associate Director, Finance and Operations (MP0131, FIN3B, GR7)

Job Category: 
Developmental assignments for management and excludeds

Position Context:

Reporting to the Deputy Provost (Student Life and Learning), the Associate Director is responsible for ensuring financial and operational performance and efficiency across SLL.  Responsible for budget development, financial planning and forecasting, financial reporting and operations, the Associate Director oversees overall financial portfolio Student Life and Learning, which includes Student Services, Athletics and Recreation, Student Housing and Hospitality Services , Dean of Students, Teaching and Learning Services, the Office of Student Life and Learning, and Enrolment Services. The Associate Director chairs the Associate Directors group; manages special projects, advises the Deputy Provost and Director on performance, cost saving initiatives, operational efficiencies, business opportunities and risks, and recommends course of action. The Associate Director also supports the Units during both auditing and the follow up to the auditing report. Operating budget for SLL which includes both self-financing and University operating funds exceeds $100M.

Primary Responsibilities:

  • Oversee overall budget for SLL, scenario planning, forecasting, cost benefit analysis, performance scorecards and reporting as well as ad hoc analyses on key business initiatives to support decision making by the Deputy Provost;
  • Lead the annual planning and budgeting process for SLL in partnership with business stakeholders across SLL and in other areas of the University; act as the Deputy Provost’s representative during the budget allocation process;
  • Chair the SLL Associate Director group to implement initiatives across SLL, to support efficient operations and to share best practices across SLL.  Advise SLL Executive Team and provide guidance and leadership to finance and operations staff within the areas reporting to SLL;
  • Ensure coordinated procurement practices, accounting practices and capital budgeting and asset management across SLL areas;
  • Identify and pursue opportunities for shared services and resources across SLL, supporting streamlining, cost reduction, and service improvement efforts to optimize use of University resources related to SLL; develop organizational structure to optimally support financial services in SLL;
  • Advise the Deputy Provost a on internal funding mechanisms to support SLL initiatives and ensure appropriate stewardship of all funding sources including operating, restricted grants, endowments, and capital funds;
  • Develop and implement financial plans to support capital improvements, building maintenance, and acquisitions in alignment with strategic plans;
  • Develop SLL financial and non-financial KPI’s to support decision making and long term strategic initiatives and projections to advise the Deputy Provost of the best course of action.

Education/Experience:

Undergraduate degree

Five (5) years' related experience

Other Qualifying Skills and/or Abilities:

Financial management and analytical skills including financial statement analysis and statistics. Experience in developing and administering a budget.  Ability to synthesize information from multiple sources into a cohesive financial plan and the ability to develop and implement new systems.  Project management and planning skills. Ability to work independently and as part of a team. Customer service skills to assess needs, identify requirements, and recommend solutions. Communication and presentation skills. Experience using Banner FIS (including the Budget module) and HRIS systems as well as Crystal Reports, spreadsheet packages. Knowledge of SQL.  Supervisory experience.  English, spoken and written. French, spoken and read.

How to Apply:

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number, via email to: hr.dpsll [at] mcgill.ca

 Applications must be received no later than November 23, 2017 at 5:00 PM.

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted.

McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities, and others who may contribute to further diversification.

Faculty/Unit: 
Office of Student Life and Learning
Salary Range: 
(Grade 07) $65,700 – $87,600 (midpoint) - $113,900
Hours: 
33.75
Duration: 
2 years (with possibility of renewal)
Reporting to: 
Deputy Provost (Student Life and Learning)
Reference no.: 
MP0131