Fellowships Officer (MR5027)

McGill University - Human Resources
Position Title: 
Fellowships Officer (SAF2A)
Position Summary: 

Under the direction of the Director and working with the senior academic and administrative staff, the Fellowship Officer will support the strategic focus and mission of Graduate and Postdoctoral Studies through the effective planning and administration of internal graduate student financial support. The Fellowship officer provides financial analysis and recommendations to the senior team and has responsibilities for finance, policies, procedures, and stewardship of internal graduate awards. He / she also acts as the key liaison and resource for the academic and administrative units in the Faculties for internal graduate awards, reconciling funds, ensuring compliance, and producing reports.

Primary Responsibilities: 
  • Advises Faculties and departments on strategic use of funds to achieve the university’s strategic enrolment goals.
  • Works with the  Dean, Associate Deans, and other stakeholders to develop policies, options and technical implications for  implementing various centrally-driven funding programs and allocation mechanisms.
  • Creates financial models to project and  assess implications of changes to allocation mechanisms and presents recommendations based on these models.
  • Drafts strategic background and operational reports / position papers for academic and administrative leaders.
  • Manages support staff and the daily operations for internal funding.
  • Manages the logistics of the internal funding processes – setting internal deadlines, attending committee meetings, making decisions and announcements.
  • Analyzes graduate student funding trends and statistics in collaboration  with the University Planning & Institutional Analysis Office and prepares relevant reports.
Minimum Education & Experience: 

Undergraduate degree

Three (3) years' related experience

Other Qualifying Skills And/Or Abilities: 
Demonstrated strong financial management skills including reporting, reconciliation, forecasting, and planning. Demonstrated project management skills with analytical and problem solving skills. Strong communication, and team building skills. Proven organizational skills and an ability to work independently and meet strict deadlines. Must be client-focused and service-oriented with a proven ability to deal with people at all levels. Must demonstrate high-level of accuracy in reporting and attention to detail. Strong computer, database presentation software skills and ability to use Banner (FIS, SIS and HRIS), Minerva, Crystal Reports, and Excel (incl. complex formulas). Excellent analytical and problem-solving skills. Understanding of Graduate Studies and student funding an asset. English, spoken and written. French, spoken.
Reference Number: 
Reporting To: 
Director, Graduate and Postdoctoral Studies
Salary Range: 
(Grade 04) $50,300 - $62,900 (midpoint) - $81,800
Graduate and Postdoctoral Studies
Position Type: 
Hours Per Week: 
Additional Information: 
Overtime may be required during peak periods.
How To Apply: 

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number:


McGill University, Human Resources (Staffing)
688 Sherbrooke Street West, suite 1520
Montreal, Quebec
H3A 3R1

(514) 398-5315

staffing.hr [at] mcgill.ca