Procurement Administrator (MR0064)

McGill University - Human Resources
Position Title: 
Procurement Administrator (FIN1D)
Position Summary: 

Provide timely, first line administrative support to the unit and the university community. Assists in all procurement related areas in accordance with the University's purchasing policy and regulations and with the unit's established procedures and guidelines. Contribute to the optimal use of the University's financial and material resources through effective management of the procurement process, while respecting the client’s requirements and obtaining the best value for the University.

Primary Responsibilities: 
  • Act as liaison with other departments, communicate with clients on the status of their orders, and provide assistance to clients on the purchase of commodities.Daily allocation of purchase requisitions to buyers using INB.
  • Process non e-Procurement Purchase Orders (Facilities, Operations and Development); process and reconcile Pcard transactions as part of the Central Pcard Program; process change orders and cancellation of purchase orders in both INB and McGill MarketPlace.
  • Administer and maintain the 4D PROC system of CFT and Contract drafting.
  • Act as front line for Procurement Help Desk by providing daily procurement support and information to the University community.
  • Administer McGill MarketPlace system based on end-user needs, requests and issues.
  • Support McGill MarketPlace enhancement through transaction sampling, supplier coordination and configuration testing.
  • Provide dedicated system support to the buyers.
  • Validate new vendor requests in compliance with the University Procurement Policy and unit procedures and guidelines.
  • Vendor record creation, maintenance, modification and deactivation activities. 
  • Act as a liaison between the University, its clients and the suppliers on day-to-day process and system matters.
  • Contribute to the on-going activities of the unit by performing miscellaneous procurement related tasks.
Minimum Education & Experience: 


Three (3) years' related experience

Other Qualifying Skills And/Or Abilities: 
Proven ability to work well under pressure to meet deadlines. Demonstrated analytical skills. Ability to administer multiple activities and projects. Demonstrated ability to work in a computer-based environment using advanced spreadsheet skills, databases, as well as experience with McGillMarket Place (MMP), Banner (INB) and MOPS. Proven ability to work autonomously and as part of a team. Demonstrated ability to troubleshoot, solve problems, take initiative, and prioritize workload. Familiarity with academic and support staff and student regulations. Must be service oriented. English and French, spoken, written and read.
Reference Number: 
Reporting To: 
Supervisor, Systems and Support
Salary Range: 
(Grade 02) $41,600 - $52,000 (midpoint) - $62,400
Financial Services
Procurement Services
Position Type: 
Hours Per Week: 
How To Apply: 

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number, via email to: hr.finserve [at]