Project Administrator (MT0203, ADM1A, GR3)

Job Category: 
Term positions for management and excludeds

Position Summary:

The “Networks for change and well-being: girl-led from the ground up policy-making to address sexual violence” is a co-led Canadian-South African interdisciplinary partnership that brings together government and community-based girl-focused organizations, post-secondary institutions in Canada and South Africa and a network of partners. The goal of the partnership is to study and advance the use of innovative approaches in knowledge-production, policy-making, and communication in addressing sexual violence against indigenous girls and young women.

In collaboration with the Project Director, the Project Administrator oversees the administration and the financial aspects of the project and is responsible for the day-to-day management of the project, including assisting the Project Director for the planning, development and implementation of the activities of the project. The Project Administrator is responsible for ensuring that project milestones are met and that all financial transactions are in compliance with the SSHRC/ CFI granting requirements.

Primary Responsibilities:

  • Maintain and develop strong partnership relationships within a team of 40 Co-Applicants, collaborators from 14 post-secondary institutions in Canada and South Africa.
  • Oversee a team of 15 co-investigators and 40 community and government partners located in Canada and in South Africa.
  • Accurately monitor the budget, provide budget projections, progress reports and annual reports to Project Director, SSHRC/ CFI and Partners. Monitor, record and report project expenditures. Ensure that and all project-related files, including all financial records for the project are up to date.
  • Act as liaison between the Project Director and various internal and external stakeholders. Maintain communication between the Project Director and the Faculty of Education Finance team and Research Grants officers at McGill.
  • Organize travel, local/symposia, national and international conferences between various locations for project partners and Project Director.
  • Organize team meetings and conference calls and ensure notes are taken. Oversee and follow-up on all project-related meetings. Act as a resource person for the project and provide/locate support to team partners and research assistants as the project develops.
  • Monitor project activity progress to ensure that activities are completed according to schedule, resolve problems, and address delays in consultation with the Project Director.
  • Prepare correspondence and answer grant-related queries. Contribute to and manage the project website. Generate social media content (Facebook and Twitter).
  • Assist in project reporting, monitoring, and evaluation when requested by SSHRC, CFI, McGill University, and the Department of Integrated Studies in Education. Prepare financial reports for other partner universities working on the project. Provide technical support with preparing annual reports and related research proposals.
  • Assist in hiring and managing research assistants and or support staff for project activities as required. Work with the Project Director to assign duties and oversee the research assistants and others working on project activities;
  • Manage all aspects of intern programs as they arise with various projects and funding sources;
  • Develop and maintain a system to coordinate and track knowledge mobilization initiatives, ensuring proper credit is given to researchers, Project Leads, and SSHRC/ CFI;
  • Provide regular support to related projects of the Participatory Cultures Lab, including all financial administration for funding managed by the Project Director, in addition to contract and payroll coordination of all PCL employees.
  • Contribute to creating funding proposals and donor reports to project and perform other related duties, as required;
  • Perform other related duties and assist Project Director, as required.



Three (3) years' related experience

Other Qualifying Skills and/or Abilities:

Undergraduate degree and one (1) year related experience preferred. Proven project management experience, ideally within a tertiary education setting and experience working with grants. Proven experience to balance competing priorities within one or more projects at any period of time to achieve desired outcomes successfully within particular timeframe. Demonstrated ability to act as the primary staff member responsible for overseeing budget management, in consultation with Finance Office and Project Director. Demonstrated ability to work directly with a Project Director, and oversee project activities as per their requirements. Strong leadership, interpersonal and team management skills and proven flexibility in working within a network, in this case, co-investigators, research students, and the overall project team. Proven experience assigning duties and overseeing the work of multi-disciplinary research assistants is an asset. Excellent communication skills with an ability to get buy-in and rally all stakeholders and partners. Self-starter with strong problem-solving and organizational skills with an ability to prioritize and multi-task. Ability to work independently and collaboratively in a fast-paced environment. Experience working in Indigenous communities is an asset. Ability to work in a PC environment using specialized databases, word processing, spreadsheets, presentation software, email, and the Internet. Knowledge of activity keeping tools (Numbers for Mac, Google Sheets). Experience with McGill Marketplace, Minerva & Web-based financial reports an asset. Technical web creation/design/data management skills an asset. Knowledge of HTML/CSS, Wix, Weebly,, Drupal an asset. Knowledge of computer-mediated technologies, such as iPads, iPods, Mac an asset. English and French, spoken and written.

How to Apply:

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number, via email to: [at]

Applications must be received no later than August 3, 2017.

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted.

McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities, and others who may contribute to further diversification.

Faculty of Education
Department of Integrated Studies in Education
Salary Range: 
(Grade 03) $45,800 - $57,300 (midpoint) - $68,800
1 year (with possibility of renewal)
Reporting to: 
Reference no.: