Project Administrator (MT7176 ADM1A, GR3)

Job Category: 
Term positions for management and excludeds

Position Context:

Working closely with the MDIIM Director and MDIIM staff, the Project Administrator is part of a team tasked with developing an integrated approach to management within the Desautels Faculty of Management. The Project Administrator will assist with daily operations of the MDIIM including the preparation of expense reports and will participate in reconciling MDIIM and project budgets.  S/he will be an excellent communicator, will be responsible for the Institute’s social media and will provide input (ideas, research, text) for a variety of deliverables (e.g. outreach and marketing materials, research grant applications, stakeholder communications and reports). S/he will manage the implementation of special events and support outreach programming including the Integrated Management Symposium and other thought leadership activities and assist with administration of the Impact Internship Program. The Project Administrator may be called upon to supervise student employees and volunteers as needed, and will assist with the preparation of human resource appointment forms under the supervision of the MDIIM Director and the Human Resources Advisor for Desautels.

Primary Responsibilities:

  • Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives.
  • Update or implement administrative procedures or systems that are moderately complex in support of the unit’s operations and ensure activities meet or exceed established quality requirements.
  • Provide support for student affairs and academic administrative activities, for example with the Managing for Sustainability Program.
  • Assist with the preparation of expense reports, and reconciling operating and project-based budgets.
  • Plan and help for preparations for meetings, conferences, luncheons and special events.
  • Prepare external and internal communication and marketing materials, and lead content development for the MDIIM’s social media platforms.
  • Compile data and prepare written and visual content for inclusion in reports, project plans and outreach materials. Update documents and reports, either in print or on the website.
  • Assist with special projects and update materials for existing programs including but not limited to:

Integrated Management Symposium Series and other thought leadership events and activities

Impact Internship Program

Managing for Sustainability Major and Concentration and associated programming and materials

Student- and faculty-facing engagement programs and platforms in development

  • Supervise student employees and volunteers as needed.

Education/Experience:

Undergraduate degree (Management or related field within the social sciences or humanities)

Two (2) years’ related experience

OR

DECIII

Three (3) years’ related experience

Other Qualifying Skills and/or Abilities:

At least two years’ experience working in higher education administration, ideally within a management/business school environment.  Exceptional communication and organizational skills.  A self-directed team player who is eager to learn and expand skillsets.  Resourceful and a service-oriented problem solver.  Excellent writing skills with a passion for communication and expression in various forms.  Special interest and experience with translating research to non-academic audiences, digital storytelling and/or web-based communications is an asset.  Demonstrated ability in using the Microsoft Office Suite (Word, Excel, Outlook) and McGill administrative systems (ex. Banner, Minerva).  Knowledge and experience with graphic design programs an asset.  English (spoken and written), French (spoken).

How to Apply:

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number:

Mail:

McGill University, Desautels Faculty of Management, Area Personnel Office
1001 Sherbrooke Street West (Samuel Bronfman Building), room 454
Montreal, Quebec
H3A 1G5

Fax:
(514) 398-5116

Email:
hr.mgmt [at] mcgill.ca

Applications must be received no later than January 25, 2018 at 5:00 PM.

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted.

McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities, and others who may contribute to further diversification.

Faculty/Unit: 
Faculty of Management
Marcel Desautels Institute for Integrated Management (MDIIM)
Salary Range: 
(Grade 03) $45,800 - $57,300 (mid-point) - $68,800
Hours: 
33.75
Duration: 
1 year
Reporting to: 
Director, Marcel Desautels Institute for Integrated Management
Reference no.: 
MT7176