Working alongside the Director of the School of Public Policy, the incumbent will provide administrative support for the initial stages in the launch of the School. The incumbent will be actively involved in the various steps in the operation of the School: from the approval process to the long-term planning including growing the school, and fostering partnerships within the industry. Also responsible to actively model and promote the values and philosophy of the School.
- Participates with the strategic planning in relation to Masters in Public Policy (MPP), Executive Program, research and outreach initiatives. Also ensures that the School uses its resources effectively and efficiently at all times.
- Liaises with internal and external stakeholders, i.e. academics within the University, and outside McGill such as government and industry.
- Interprets matters of policy/procedure/statute to ensure the school’s compliance and initiate any appropriate action necessary Responsible for the development, design, organization and monitoring of support services and whole school systems/procedures/policies to support the School’s teaching, research and outreach activities; ensuring that these procedures are consistent with the policies of the Faculty and the University.
- Oversees financial objectives, develop operating and other project-based budgets, manage expenditures, monitor progress, and ensure compliance with the University’s budget policies and financial procedures.
- Liaises with the Art’s Development Office and University Advancement for fundraising opportunities. Responsible for the efficiency and analysis of the costs of the School’s activities. Participate in the preparation of the School's annual activity plan and budget.
- Ensuring all HR processes both administrative and academic are compliant with internal policies and are efficiently executed.
- Provides input and recommendations for office space and alterations relating to set up; maintenance; health and safety and security. Attends meetings regarding building issues and reports on deficiencies and space needs.
- Plans large meetings, conferences and special events, including logistics, invitations, and all necessary equipment and material. Manage the events by developing the agenda and contacting speakers and presenters. Perform post meeting follow-up by taking the necessary actions to implement, research specific requests and follow up on decisions taken.
- May undertake special projects as they arise.
Three (3) years’ related experience
Other Qualifying Skills and/or Abilities:
Knowledge and understanding of the governing rules and regulations of Schools and the steps involved in building a new school. Experience working in an academic environment, preferably in a research intensive university. Knowledge of McGill budgeting HR admin and academic policies, procedures, and systems (Banner/Minerva) is an asset. Must be service-oriented entrepreneurial and creative, and be able to liaise with all levels of staff, students, professors, and ability to work independently. Exceptional organizational and interpersonal skills; excellent communication skills. Ability to work independently. Strong attention to detail and being able to handle multiple deadlines and deliver result in a timely fashion. Must be able to work in a fast pace environment. Proficiency in MS Office (Excel, Word, Power Point) and experience. High proficiency in written and spoken French is an asset.
How to Apply:
*Internal candidates: Please provide your McGill ID number when applying.*
Please submit your curriculum vitae and cover letter, clearly indicating the reference number by email to: apo.arts [at] mcgill.ca
Applications must be received no later than July 27, 2017 at 5:00 PM.
We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted.
McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities, and others who may contribute to further diversification.