Senior Accounts Administrator (CR5848)

McGill University - Human Resources
POSITION COVERED BY THE MUNACA-PSAC BARGAINING UNIT
Position Title: 
Senior Accounts Administrator (PED 00217, DD009L, Level 009L)
Position Summary: 
Under the direction of the immediate supervisor, administers accounts. Organizes distributes and verifies the work of others and participates in their training. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans, and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.
Major Duties & Responsibilities: 
  • Administers accounts.  Organizes distributes and verifies the work of others and participates in their training.  Acts as resource person and resolves problems.  Prepares journal and ledger entries.  Processes or monitors the processing of financial and accounting transactions.  Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others. 
  • Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures.  Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff and agencies.
  • Sets up accounts, sub-accounts, and budgets.  Approves expenditures, receives funds and processes deposits.  Compiles and prepares material to be sent to bank.  Reviews, verifies and processes expense reports, requisitions, claims, advances, savings bonds, invoicing and charges.
  • Monitors and reconciles various accounts, statements, and reports.  Identifies and analyses discrepancies and errors.  Makes corrections, processes adjustments and follows up on problems.  Audits outstanding items.
  • Verifies the completeness and accuracy of documentation.
  • Prepares schedules, reports and financial statements.  Makes recommendations on budget allocations. Supplies information and documentation to auditors.
Education & Experience: 

DEP ( Accounting)

Four (4) years' related experience

Other Qualifying Skills And/Or Abilities: 
Knowledge of accounting principles. Must possess strong organizational skills, attention to detail and initiative. Proven ability to prioritize and multi-task to meet strict deadlines. Must be client-focused and service-oriented with a proven ability to assist a variety of clients (academics, managers, other administrators). Demonstrated ability to work independently and as part of a team. Demonstrated effective communication skills (ability to clearly transmit and receive information both in writing and verbally). Demonstrated ability to work in a PC environment using word-processing software, spreadsheets (Excel), databases (Access). Experience with McGill Finance applications (BANNER FIS, Minerva Student Funding, Crystal Reports). English, spoken and written. French, spoken and read.
Reference Number: 
18-0428/CR5848
Supervisor's Title: 
Senior Project Director, Finance and Administration
Salary Scale: 
$22.77 - $31.40
Faculty/Unit: 
Faculty of Medicine
Medicine
Position Type: 
Full-Time
Hours Per Week: 
33.75
How To Apply: 

Please submit your application online at http://www.mcgill.ca/medhr/positions-available/apply-now. Click on “APPLY NOW” and clearly indicate the reference number.

The deadline to apply for this position is April 24, 2018 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, the Faculty of Medicine will only contact applicants selected for an interview.