Senior Library Clerk, Circulation (LR0003)

McGill University - Human Resources
Position Title: 
Sr Library Clerk - Circulation (PED 00018, DD009A, Level 009A)
Position Summary: 
Under the direction of the immediate supervisor, performs duties related to the circulation of library materials. Organizes the daily operations of an area. Organizes, distributes and verifies the work of others, and participates in their training. Resolves problems. Provides information concerning library policies and resources. Processes library materials and interlibrary loan requests. Maintains equipment and supplies in area of responsibility
Major Duties & Responsibilities: 
  • Processes loan, returns, renewals and holds of library materials. Issues borrowing cards.
  • Organizes daily operation of an area. Organizes, distributes and verifies the work of others, and participates in their training. Resolves problems.
  • Receives payments and issue receipts. Maintains a cash register and prepares deposits. Ensures the printing and mailing of overdue notices. Conducts recalls.
  • Receives interlibrary loan requests. Verifies availability and location of items. Retrieves and prepares items for loan or forwards requests to appropriate institution.
  • Prepares, verifies and follows up on lists and invoices concerning interlibrary loans, overdue and outstanding fines.
  • Retrieves, processes and arranges reserve materials.
  • Provides information concerning general library policies, procedures, and the location of library resources. Contacts users concerning matters such as overdue and the arrival of holds. Monitors compliance with library regulations.
  • Provides basic reference service, such as demonstrating the routine use of the public catalogue and other finding aids. Assists users in locating library materials by performing simple title, author, subject and keyword searches.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.

Education & Experience: 

DEP (Secretarial/Office systems)

Three (3) years’ related experience

Other Qualifying Skills And/Or Abilities: 
Knowledge of Islamic and Middle East Studies. Excellent oral and written communication skills in English and French. Additional language training, e.g. Arabic, Persian, Turkish, Urdu is an asset. Excellent interpersonal skills as well as strong organizational, time management, problem solving, customer service and teamwork abilities. Awareness of and ability to coordinate workflow and workload with co-workers. Ability to learn quickly, establish priorities and meet deadlines. Flexibility and demonstrated initiative to manage high volume of transactions with speed and accuracy and cope with interruptions, time constraints and simultaneous handling of multiple tasks.
Reference Number: 
Supervisor's Title: 
Branch Head
Salary Scale: 
$22.29 - $30.75
McGill University Libraries
Position Type: 
Hours Per Week: 
Additional Information: 
Evening and weekend work may be required.
How To Apply: 

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number:


McGill University, Libraries, Area Personnel Office
3459 McTavish Street (McLennan Library Building)
Montreal, Quebec
H3A 0C9

(514) 398-3561

application.library [at]