Senior Specialized Cataloguing Editor and Acquisitions Assistant (LP0003/LP0004)

McGill University - Human Resources
POSITION COVERED BY THE MUNACA-PSAC BARGAINING UNIT
Position Title: 
Sr Specialized Cataloguing Ed (PED 00244, DD0120, Level 0120)
Position Summary: 
Under the direction of the immediate supervisor, performs highly specialized duties related to the acquisition and cataloguing of library resources. Organizes, distributes and verifies the work of others and participates in their training. Performs acquisition duties for library resources, including searches for bibliographic records, encumbering funds, selecting vendors, placing orders. Responds to enquiries from vendors and library staff and liaises with others to resolve problems. Initiates claims and follows up on unfilled orders. Performs cataloguing duties of library resources with supplied records of various levels. Interprets and applies cataloguing rules and procedures. Verifies and edits records in areas of descriptive cataloguing, subject cataloguing, classification and authority work. Edits and creates authority records. Participates in the development and implementation of projects, work methods and procedures.
Major Duties & Responsibilities: 
  • Receives, verifies and prioritizes orders for library resources in various formats such as print, electronic, cd-roms, audio-visuals, on-line databases, microforms, music, maps, rare materials, etc.
  • Performs pre-order bibliographic searches. Selects best record for ordering/cataloguing purposes and edits, if necessary; creates temporary brief records when no record found. Creates order records, assigns publisher according to guidelines, encumbers funds and places orders. Follows up and amends information in the library database as necessary, e.g. dealer reports, donor information, special handling. Claims unfilled orders according to pre-determined schedules.
  • Performs cataloguing duties of library resources with supplied records of various levels. Interprets and applies cataloguing rules and procedures while verifying and editing records in areas of descriptive cataloguing, subject cataloguing, classification and authority work. Provides rush cataloguing.
  • Keeps abreast of new developments in the field to upgrade skills and knowledge.
  • Participates in the development and implementation of projects, work methods and procedures; participates in the development to improve efficiency within the unit. Acts as resource person within area of expertise.
  • Attends and participates in departmental meetings; records daily and tabulates monthly personal work statistics; keeps manuals and procedures up-to-date

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.

Education & Experience: 

DEC III (Documentation & Library Systems)

Four (4) years' related experience

Other Qualifying Skills And/Or Abilities: 
Degree in music an asset. Knowledge of and experience in the use of information resources related to musical scores and parts. Knowledge of acquisitions, maintenance of scores and parts for performing ensembles. Familiarity with music publishers of performance materials and their representatives. Knowledge of the various types of copyright licensing applicable to performance materials and familiarity with the process of acquiring such licenses. Ability to provide basic music reference service in person and online. Familiar with music cataloguing standards. Ability to work with office databases and be comfortable in a network and web-based environment. Familiarity with social media tools and engagement strategies. Capacity to supervise student staff and implement projects. Excellent organizational, client service and teamwork skills. Excellent spoken and written communication skills in English and French. Experience with German and Italian highly desirable.
Reference Number: 
18-0429/LP0003 & LP0004
Supervisor's Title: 
Chair, Department of Performance
Salary Scale: 
$24.17 - $33.34
Faculty/Unit: 
Schulich School of Music
Department of Performance
Position Type: 
Part-Time
Hours Per Week: 
17.50
Additional Information: 
This posting is for two (2) positions: LP0003 and LP0004.
End Date: 
Friday, March 29, 2019
How To Apply: 

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Staffing:

Mail

McGill University, Human Resources (Staffing)

688 Sherbrooke Street West, suite 1520

Montreal, Quebec

H3A 3R1

Email

staffing.hr [at] mcgill.ca

The deadline to apply for this position is April 24, 2018 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, Staffing will only contact applicants selected for an interview.