Student Affairs Administrator (MR0835)

McGill University - Human Resources
POSTING FOR MANAGEMENT AND EXCLUDED POSITIONS
Position Title: 
Student Affairs Administrator (SAF1D)
Position Summary: 

The Student Affairs Administrator will manage the Student Affairs and Administrative Office within the School of Communication Sciences and Disorders, overseeing the administrative and Student Affairs functions as well as providing administrative assistance to the Academic Staff and the Director of the School. This will be a management role with two direct reports.  

Primary Responsibilities: 
  • Support the daily operations of the School with regards to administration and Student Affairs, providing direct administrative support to the Director of the School.
  • Provide administrative support for all Faculty committees related to Students and Learning.
  • Provide administrative support to the Program Directors, including letter-writing, tracking of graduates, and all related administrative tasks.
  • Document and submit all curriculum changes as per policies in place.
  • Assess, develop and implement administrative procedures or systems in support of the School’s operations and ensure activities meet or exceed established quality requirements.
  • Manage all aspects of finances related to Student Affairs, liaising with the AEC as required.
  • Assess and resolve administrative problems, employee concerns and Faculty requests. Formulate recommendations and escalate to Associate Director of AEC as needed.
  • Assist in and oversee the administration of student affairs activities, developing new procedures, structures and redundancies.
  • Provide guidance to students on a variety of student affairs issues in accordance with established policies and procedures.
  • Act as an ambassador and liaison between the School and other university departments in relation to Student Affairs.  
  • Produce reports on student academic issues. Compile statistics and data for inclusion in University and external reports.
  • Establish and foster effective working relationships with the Faculty members by identifying needs and providing support in the delivery of services.
  • Attend meetings, prepare agendas and take minutes as requested by Faculty members and the Director.
  • Supervise support staff or oversee the work of employees, manage workload and conflicts.
  • Create and update documentation, training manuals, process mapping and perform continuous process improvement.
  • Liaise with the Building Management team for all building-related requests (repairs, requests, changes).
Minimum Education & Experience: 

DEC III

Three (3) years' related experience

OR

Undergraduate degree

One (1) year related experience

Other Qualifying Skills And/Or Abilities: 
Demonstrated Student Affairs experience and office/staff management required. Ability to communicate clearly, concisely, with tact and diplomacy, both verbally and in writing in English and French. Ease with technology and a strong competency in Microsoft Office Suite, social media, communication tools, and running virtual meetings (basic database and finance software an asset). Attention to detail, superior organization skills, and proactivity. Ability to act with discretion and maintain confidentiality of Student records.
Reference Number: 
18-0419/MR0835
Reporting To: 
Associate Director, Administration
Salary Range: 
(Grade 03) $45,800 - $57,300 (midpoint) - $68,800
Faculty/Unit: 
Faculty of Medicine
School of Communication Sciences and Disorders
Position Type: 
Full-Time
Hours Per Week: 
33.75
How To Apply: 

Please submit your application online at http://www.mcgill.ca/medhr/positions-available/apply-now. Click on “APPLY NOW” and clearly indicate the reference number.

The deadline to apply for this position is April 26, 2018 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, the Faculty of Medicine will only contact applicants selected for an interview