Fiscal 2009/2010 Overhead Recovery Fee
Please click here for FAQs:
https://www.mcgill.ca/files/financialservices/FAQs_Overhead_Recovery_Fee.pdf
Date: August 11, 2009
To: Fund Financial Managers of Unrestricted Funds
| From: | Jeffrey Ives, Director, Office of the Budget |
| Cris Tinmouth, Controller, Financial Services |
Subject: Fiscal 2009/2010 Overhead Recovery Fee
Further to the memo sent by the Provost to all Deans on April 24, 2009, and by the Principal to all Vice-Principals on May 5, 2009, in order to achieve the Fiscal 2009/10 operating budget deficit tabled and to create a fund for special priority and performance driven projects, an overhead recovery fee of 1.5% will be charged on actual revenues earned in non-1A unrestricted funds on a quarterly basis going forward. The proposed process for collection of this fee is outlined below.
In the month following the end of a fiscal quarter, revenues earned in non-1A unrestricted, non research- related funds (i.e. fund types 1B, 1C, 1D and 1E) during that respective fiscal quarter will be subject to a charge of 1.5%. The resultant amount will be posted to a new account code, 700694 – Central OH Unrestricted Funds, with the offset being recorded in a Priorities Pool, to assist with the funding of projects deemed to be priorities for the University. Separate Faculty and Administration Priority Pools have been established for special priority and performance driven projects.
For example, here’s the revenue and overhead calculation for ‘Special Purpose Fund XYZ’ (fund type 1C):
| Fiscal Quarter: | Q1: June 1 – Aug 31, 2009 |
| Revenue Recorded: | $10,000 |
| Overhead charge: | $150 |
| Month of charge: | Sept 2009 |
| Fiscal Quarter: | Q2: Sept 1 – Nov 30, 2009 |
| Revenue Recorded: | $5,000 |
| Overhead charge: | $75 |
| Month of charge: | Dec 2009 |
| Fiscal Quarter: | Q3: Dec 1, 2009 – Feb 28, 2010 |
| Revenue Recorded: | $15,000 |
| Overhead charge: | $225 |
| Month of charge: | March 2010 |
| Fiscal Quarter: | Q4: Mar 1 – May 31, 2010 |
| Revenue Recorded: | $1,000 |
| Overhead charge: | $15 |
| Month of charge: | May 31, 2010 |
Please note that unrestricted start-up grants and service agreements will be excluded from this charge. The Fund Financial Manager will be responsible for ensuring accurate recording of revenue generating activities in the appropriate fund type.
Should you have any questions concerning this overhead recovery fee, please contact Jeff Ives, Director, Office of the Budget (ext. 2851) or Cris Tinmouth, Controller (ext. 2310)