Purchase Order (P0) Liquidation Request Form

Before submitting this form, consult our Knowledge Base article on Purchase Orders (P0s). Should you have further questions, accountspayable [at] mcgill.ca (email Accounts Payable).

NOTE: If a purchase order was issued, but, the goods/services are NO longer required AND NO invoices were ever applied against the P0, submit the Cancellation Request Form found on the Procurement Services website.


Purchase Order (P0) Liquidation Request Form

Requestor Information

If applicable, it is the Requestor's responsibility to contact the Supplier(s) to advise them of the closing of the purchase order(s) prior to submitting this form.

(Enter in the format First Name Last Name)
(Enter in the format 514-398-1234 x.1234)
Purchase Orders (P0s) to Liquidate

Four reasons to fully or partially liquidate P0s are listed below.

  • Enter all P0s to liquidate in the text box under the associated reason.
  • Enter in the format P0xxxxxx - Supplier Name.
  • If entering multiple P0s, enter one per line.

REASON: All goods/services have been received and all/final invoice(s) have been processed for payment by Accounts Payable.

(Enter in the format P0xxxxxx - Supplier Name)

REASON: Only partial goods/services have been received and the associated invoice(s) have been processed for payment by Accounts Payable AND no further goods/services will be received and no further invoices will be submitted for payment to Accounts Payable against the P0. (In this case, the Supplier must be made aware that the P0 will be closed.)

(Enter in the format P0xxxxxx - Supplier Name)

REASON: Although the commodities received differ from the commodities ordered, the associated invoice(s) have been processed for payment by Accounts Payable AND no further goods/services will be received and no further invoices will be submitted for payment to Accounts Payable against the P0. (In this case, the Supplier must be made aware that the P0 will be closed.)

(Enter in the format P0xxxxxx - Supplier Name)

REASON: The full quantity of goods/services for a particular item/commodity has been received and the associated invoice(s) have been processed for payment by Accounts Payable AND no further invoices will be submitted for payment referencing that particular item/commodity.

This is a request for a partial liquidation. For each P0 Number entered below, provide the following information:

  • Sequence number and Item number to liquidate as indicated in FGIENCD (more information)
  • Dollar amount to liquidate

By clicking on the Submit button below, I confirm that I have RECONCILED the purchase orders listed above.