Research Tracking

Graduate Student Research Progress Tracking

McGill requires annual tracking of doctoral students’ progress toward the degree. The Graduate Student Research Progress Tracking Form is to be used during face-to-face meetings between the doctoral student, supervisor, and at least one other departmental representative.  Having written agreed-upon expectations and clearly defined requirements aids in reduced times to completion and leads to fewer supervisor-supervisee misunderstandings.

Please refer to the Regulations on Graduate Student Research Progress Tracking for the steps to be followed for doctoral students. Units may also use the Form for Master’s students in thesis and non-thesis research programs, if this is a unit-wide practice.  

This Form must also be completed by Master's and Doctoral external award holders (e.g., of NSERC, SSHRC, and CIHR fellowships). The signed Form must be submitted by the student (with supervisor copied) to graduatefunding.gps [at] mcgill.ca (GPS Funding). Award holders must abide by McGill regulations governing awards and should also refer to the relevant Award Holder’s Guide.

GPS Graduate Student Research Progress Tracking Form*

* This is a fillable pdf form and can be signed with digital signatures. Download the pdf from your browser (Firefox and Internet Explorer work best with digital signatures) and save it to your desktop. Open the form using Adobe Acrobat Reader and save it again after filling it in.

General rationales and practical advice on progress reporting are available on the Monitoring student progress page of the Supervision: Graduate and Postdoctoral Support website.

Other resources:

Regulations on graduate student supervision 

Contact alison.crump [at] mcgill.ca (GPS)alison.crump [at] mcgill.ca ( )with questions.

Research policies

Graduate students and postdoctorals must inform themselves of, and adhere to, the Research Policies and Guidelines outlined in McGill's Graduate and Postdoctoral e-Calendar, as well as those outlined in the Policy on intellectual property.

Additional guidelines and tips can be found on McGill's Research and International Relations website.

Research ethics and safety

Researchers working with human participants or animals, or who will be dealing with radioactive or biohazardous materials, must obtain proper certification before the research can begin. For detailed ethics and safety policies, as well as instructions on obtaining certification, please visit the Ethics and Compliance webpage. Additional information on research and lab safety can be found at the Environmental Health and Safety Office.

SKILLSETS also offers graduate students and postdoctoral fellows interactive workshops that provide an introduction to ethically sensitive aspects of conducting research with human subjects.

Research activities with non-university partners

In the event that a student or postdoc engages in research with a non-university partner on the non-university partner’s premises, an Agreement for research activities with non-university partners must be completed. The agreement does not apply to co-op employment programs, and is not meant to be used in cases where a separate contract describing the research activities already exists between the University and the non-university partner. Please refer to the Protocol for use of the Agreement for research activities with non-university partners for more information.

Research resources

The Graduate and Postdoctoral e-Calendar provides details on the extensive research and study resources available at McGill, including librariesarchives, and several museums and research labs.