Initial Thesis Submission


  • For each of the three annual dates for conferring degrees/convocation, there are corresponding deadlines for initial submission and for deposition of the final, corrected version of the thesis. For specific dates of initial and final submission, please consult the deadlines page.

    • Please note: some Units* enforce earlier submission deadlines than those listed by GPS, always check with your respective Graduate Unit.
  • Initial submission by the indicated deadline for a particular granting of degrees does not guarantee graduation, nor does it exempt you from registration fees. You must be registered in the appropriate degree program at the time of initial thesis submission.

  • An initial thesis submission will prompt the GPS Thesis Unit to automatically add your name to the graduation list for either the current or following term. Thesis students do not apply to graduate as a thesis submission is an indication of readiness for evaluation and subsequent completion of degree.

  • Students who are no longer registered at McGill must be readmitted to be eligible for thesis examination.

  • You may submit your thesis at any time during the year.

  • The thesis submission needs to be accompanied by the following three (3) required forms (see below).


Thesis Submission

Your thesis must be submitted as a single PDF from your official McGill email address to the following:

Masters students: mastersthesissubmission.gps [at]

Doctoral students: doctoralthesissubmission.gps [at]

  • Subject line:  Initial thesis submission
  • The naming convention for the initial thesis file must be as follows:
    • ID#_last name_first name_unit name(can be abbreviated)_thesis.pdf
    • E.g., 260123456_Smith_John_Electrical&ComputerEng(ECE)_thesis.pdf
  • If you are having difficulty emailing the PDF please contact the thesis unit at thesis.gps [at]

  • You should provide a PDF copy to your supervisor or co-supervisors and to your respective graduate office for distribution to the oral defence committee members.

  • Should an external examiner require a hardcopy, the examiner should contact GPS directly.


Required Forms

The following three (3) forms must be signed, scanned, and submitted to GPS with your initial thesis submission.

1. Nomination of Examiners Form

The naming convention for the nomination form must be as follows:

  • ID#_last name_first name_unit name_nomform.pdf
  • E.g., 260123456_Smith_John_Electrical&ComputerEng (ECE)_nomform.pdf

2. McGill Thesis Non-Exclusive License (MNL) Form

McGill Library and Archives Canada (LAC) consider graduate theses important sources of original research, and make theses available in electronic form. As a thesis student you hold the copyright of your thesis. With your initial thesis submission, you are required to sign two non-exclusive licenses, one with McGill and one with Library and Archives Canada. The McGill license permits McGill University to make your thesis available in electronic form through McGill’s repository eScholarship@McGill. The license with Library and Archives Canada permits your thesis to be visible and accessible by creating bibliographic records available through the Theses Canada Portal. For more information, please consult the Library and Archives Canada website.

Complete only ONE of these forms (either the English or French version) sign and submit to the GPS thesis unit.

The naming convention for the McGill Thesis Non-Exclusive License form must be as follows:

  • ID#_last name_first name_unit name_MNL.pdf
  • Example: 260123456_Smith_John_Electrical&ComputerEng(ECE)_MNL.pdf

3. Library and Archives Canada (LAC) Form

Complete only ONE of these forms (either the English or French version) sign and submit to the GPS thesis unit.

The naming convention for the Library and Archives Canada form must be as follows:

  • ID#_last name_first name_unit name_LAC.pdf
  • Example: 260123456_Smith_John_Electrical&ComputerEng(ECE)_LAC.pdf

*Unit refers to a department, a division, a school, an institute, or a Faculty/University-wide program.