Withdrawals

Course Withdrawals

University Withdrawals

Leave of Absence

Course Withdrawals

After the Course Change (Add/Drop) Period, there is a period of time during each term when you may still withdraw from courses on Minerva without academic penalty. You may withdraw from your courses in any given term using Minerva up to the course withdrawal deadline. There are two deadlines to withdraw—one that will allow for a full tuition refund, and a later one with no refund. Withdrawing from your last course in any given term constitutes a University withdrawal.

Non-attendance at classes does not constitute a withdrawal. It will result in a grade of "J" (failure due to absence).

Deciding whether to withdraw

You may wish to withdraw for a number of reasons, which may include illness, financial difficulty, or other personal issues, as well as recognizing that you do not like the course, or that you are not going to do well in the course (see the Grading tab on the Methods of Evaluation page).

If you are not sure whether to continue in or to withdraw from a course, ask yourself these questions:

  • Do I understand the material?
  • Am I keeping up with the reading?
  • Am I passing the course?

To have your Fall or Winter course fees refunded, you must withdraw from the course by the end of the week following the Course Change Period. You have until the Course Withdrawal Deadline to decide if you want to stay in a course, or if you want to remain at the University. See Withdrawal Deadlines for more information. For Summer studies, you have until the eighth scheduled day of class to withdraw.

You alone are responsible for your academic record. If you are thinking about withdrawing and do not take action, you may experience potentially serious problems. Be proactive, assess your situation, inform yourself of deadlines and rules, seek advice and help in your decision making. There are many resources available to help you.

Grades of "W" are not "bad" for your record; they have no effect on your CGPA and a few over the course of your academic career should not affect future studies or career goals. However, when there are numerous grades of 'W' on your record, some explanation may be required. A W does not necessarily mean you were failing the course; you are free to register in that same course at another time if you wish.

If you are thinking about withdrawing from a course, you may wish to consult with an Arts adviser at OASIS to go over your options.

What happens when you don't withdraw from a class you stopped attending?

If you miss a final exam, or fail to submit required coursework, you will receive a "J" instead of a "W" for a final grade in the course. A "J" grade is equivalent to a zero in the course and will count as such for your CGPA. A "J" grade remains a permanent part of your record; you will not be able to erase it. You could go into probationary or unsatisfactory standing as a result of a "J" grade.

Missed the deadline?

Permission to withdraw from a course after the withdrawal deadline may be granted for serious and well-documented extenuating circumstances such as an illness or death of a family member. If you wish to request permission to withdraw late from a course, you must complete the Late Course Withdrawal request form and submit it to Service Point, with any relevant supporting documentation attached.

Myths about Withdrawals

  1. You can withdraw from a course by simply not going to lectures.
    • False:  You MUST withdraw from any class that are not intending to complete.
  2. Your professor or another University staff member can withdraw you from a course.
    • False:  You are the only person who has access to withdraw yourself from a course in Minerva or to make a request for a Late Course Withdrawal.
  3. A W looks bad on your record and damages your average.
    • False:  A grade of W has no effect on your GPA calculation and many students will complete their degree with a W on their record.
  4. You can withdraw after the deadline with the professor's permission.
    • False:  You do not need the professor's permission to withdraw from a course.
  5. Ws on your record prevent you from entering graduate studies, medical school, or finding a job.
    • False:  In most cases, a W (or even two) on your record will not have a significant impact on your post-graduate plans.
  6. A W means you were failing the course.
    • False:  A grade of W simply means that you withdrew from a class after the Add/Drop (course change) deadline.
  7. A W means you cannot take the course again.
    • False:  You can always register for a course again in a future semester.