Deferred and supplemental exams

Deferred exams

If you are unable to write your final exam due to illness or another extenuating circumstance, you may be eligible to apply for an exam deferral, depending on your faculty rules and regulations.

NOTE:  Deferred Exams from Summer 2017, will be written on August 21, 23 & 25th, 2017.

Do I qualify?

To qualify you must submit a request according to your faculty guidelines (see How do I apply?) and provide supporting documentation (such as a medical note) which supports your inability to write the exam on the original date. If your request is approved, you will be permitted to write the exam during the next deferred exam period and a grade of L will display on your unofficial transcript until you write the deferred exam and your final grade is available.

Students in the Faculties of Arts and Science (including B.A.&Sc.) must submit their supporting documents to Service Point via email or in person. Please submit your documentation as soon as you submit your deferral request on Minerva. Note that incomplete requests will be cancelled.

Students in the Faculty of Engineering should consult the faculty's Deferrals page for specific instructions and deadlines.

First Time Deferred Exam Pilot Project

Beginning in Fall 2016, students in the faculties of:

  • Agricultural and Environmental Sciences
  • Arts (including Schools of Social Work and Religious Studies)
  • Education
  • Engineering (including School of Architecture)
  • Law
  • Management
  • Science

who request a first time deferral due to illness or another extenuating circumstance, will be granted the deferral without the need for supporting documentation (e.g. a medical note).

Please remember that travel plans scheduled during the final exam period are not a valid reason for requesting a deferral.

This is a one-year pilot project meant to support students who may have to defer a final exam due to medical or mental health reasons. Regular deferred application deadlines apply.

To apply for a deferral, consult the ‘How do I apply’ section for the process for your home faculty.

Note: Students registered in the Schools of Continuing Studies, Nursing and Physical and Occupational Therapy, and the faculties of Dentistry, Medicine and Music, and Graduate and Postdoctoral Studies are not participating in this pilot project. The existing guidelines for your home faculty or school are applicable for deferring an exam.

How do I apply?

***For mid-term exam deferrals or mid-year deferrals of spanned courses, contact your instructor or department***

Faculty

How/Where do I submit an exam deferral request?

Where do I submit supporting documents?

Where can I seek academic advising?

Agriculture and Environmental Sciences

Minerva

Student Affairs at Macdonald Campus

Student Affairs at MacDonald Campus

Arts (including Information Studies and Social Work)

Minerva

In person at Service Point or servicepoint [at] mcgill.ca (by email)

OASIS at Dawson Hall

Continuing Studies

Minerva

In person at School of Continuing Studies or joey.settino [at] mcgill.ca (by email)

Continuing Studies Front Desk (688 Sherbrooke W., 11th floor)

Dentistry Minerva

Associate Dean or Student Affairs within Dentistry

Student Affairs within Dentistry – or norman.miller [at] mcgill.ca (subject: Deferred%20Exam) (Norman Miller)

Education Minerva

In person at Student Affairs (3700 McTavish, room 243) or sao.education [at] mcgill.ca (by email)

Student Affairs at Education (3700 McTavish, room 243)

Engineering (including Architecture and Urban planning)

Minerva

In person at Frank Dawson Adams building (3450 University, Room 22)

Student Affairs at Frank Dawson Adams building (3450 University, Room 22)

Graduate Studies

Consult with the Graduate department

Consult with the Graduate department

Departmental Supervisor

Law Minerva

In person at Law Student Affairs (3644 Peel, room 433)

In person at Law Student Affairs (3644 Peel, room 433)

Management Minerva In person at Management Student Affairs (1001 Sherbrooke W., room 110)

In person at Management Student Affairs (1001 Sherbrooke W., room 110)

Medicine Minerva

Medicine Student Affairs (3708 Peel Street)

Medicine Student Affairs (3708 Peel Street)

Music

Minerva

Student Affairs at Music – Elizabeth Wirth Music building (527 Sherbrooke St W., 7th floor)

Student Affairs at Music – Elizabeth Wirth Music building (527 Sherbrooke St W., 7th floor)

Nursing

Minerva

Student Affairs (Wilson Hall, 3506  University, Room 202)

Student Affairs (Wilson Hall, 3506  University, Room 202)

Physical and Occupational Therapy Minerva

In person at Student Affairs (3630 Sir William Osler)

In person at Student Affairs (3630 Sir William Osler)

Religious Studies Minerva

In person at Service Point or servicepoint [at] mcgill.ca (by email) (BA in Religious Studies)

Religious studies (Birks Building, 3520 University)

Science (including B.A. and Sc.) Minerva

In person at Service Point or servicepoint [at] mcgill.ca (by email)

SOUSA at Dawson Hall

Summer Studies - Special Students Minerva

In person at Service Point or servicepoint [at] mcgill.ca (by email)

n/a

Application dates and exam periods


Supplemental exams

If you are in satisfactory or probationary standing and received a grade of D, F, J or U, you may be eligible to write a supplemental exam, which will count for a large percentage of your final grade. Your initial grade will still appear on your transcript, and both will be calculated into your CGPA.

Contact an advisor in your Student Affairs Office to discuss whether writing a supplemental exam is the right option for you.

Note: Supplemental exams are not available for courses administered by Agricultural and Environmental Sciences, Management, Music or Engineering (except for some Science, Humanities and Social Sciences courses).

Do I qualify?

You must refer to the Supplemental Exam regulations to determine if you qualify.

Students who apply for a supplemental examination but find themselves unprepared for it have the option of not writing the exam (students in the Faculty of Law and School of Physical and Occupational Therapy must consult their Student Affairs Office). There is no penalty to not writing a supplemental exam except for the loss of the supplemental examination fee.

How do I apply?

Applications can be made on Minerva. A supplemental exam fee will apply.

Rules and regulations

  • For the detailed regulations on supplemental exams, consult the eCalendar.
  • The format of the supplemental exam will not necessarily be identical to that of the final exam of the same course. Students are responsible for contacting the course professor for information about the supplemental exam format.
  • It is the student’s responsibility to find out the date, time and location of the exam by consulting the supplemental exam schedule when it is posted.
  • All students are strongly encouraged to consult their Student Affairs Office to determine the supplemental exam policies of their faculties and/or schools.

Application dates and exam periods