Registration

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Registration

Students must inform themselves of University rules and regulations and keep abreast of any changes that may occur. The Registration section of this publication contains important details required by students during their studies at McGill and should be periodically consulted, along with other sections and related publications.

Programs, Courses and University Regulations—2016-2017 (last updated Jul. 15, 2016) (disclaimer)

Registration for Fall and Winter Terms (Including Additional Session and Non-Thesis Extension Students)

Registration for Fall and Winter Terms (Including Additional Session and Non-Thesis Extension Students)

All returning and new graduate students must register online at www.mcgill.ca/minerva. It is the student's responsibility to obtain departmental approval before registering on Minerva.

Courses may be added until the end of the course change period without penalty.

  • Returning Students:
  • Returning students register via Minerva between April 7, 2016 and August 14, 2016.
  • Newly-Admitted Students:
  • New students entering in September 2016 register via Minerva between July 5, 2016 and August 14, 2016.
  • New students entering in January 2017 register via Minerva between December 1, 2016 and January 4, 2017.
Note: If you fail to register during the normal registration period, you can register within the period designated by the University for late registration. You will, however, be charged a late registration fee. To avoid the late registration fee, students must access Minerva and register for REGN RCGR (the Registration Confirmation course) in both the Fall (CRN 2334) and Winter (CRN 2262) terms. New students entering in January 2017 only need to register for REGN RCGR in the Winter (CRN 2262) term.

Successful completion of registration is contingent upon acceptable academic standing in the previous session and payment of any previous outstanding fees and fines.

Students must register (and pay fees) annually up to and including the term of graduation. Outstanding tuition fees must be paid before graduation. A graduate student registered in the Winter term who graduates in February will have their Winter registration and fees cancelled at the end of February.

Programs, Courses and University Regulations—2016-2017 (last updated Jul. 15, 2016) (disclaimer)

Fee Policies Related to Registration

Fee Policies Related to Registration

Refer to University Regulations and Resources > Graduate > Fees; particular attention should be paid to Fees and Withdrawal from the University and Overdue Accounts.

Programs, Courses and University Regulations—2016-2017 (last updated Jul. 15, 2016) (disclaimer)

Summer Registration

Summer Registration

Detailed summer registration information will be available in the middle of March in individual departments and at www.mcgill.ca/gps/students/registration/dates.

Course Registration

Students taking summer courses register within Graduate and Postdoctoral Studies deadlines on Minerva (www.mcgill.ca/minerva).

Summer Term of Residence

Students in thesis programs who wish to register for a Summer term to count as part of their residence requirements must advise their department in March and complete the appropriate Summer Registration Form in April. Newly admitted students beginning their graduate thesis program in a Summer Term of Residence can get a 100% refund (less $200 minimum or registration deposit if applicable) up to and including the May 15 withdrawal date. Students in thesis programs, who are continuing in their programs at the end of the Winter term, are expected to devote the summer to research and are considered “Continuing Students.”

Programs, Courses and University Regulations—2016-2017 (last updated Jul. 15, 2016) (disclaimer)

Courses Taken in the School of Continuing Studies

Courses Taken in the School of Continuing Studies

In the Fall and Winter terms, students may add credit courses (500 level or higher) offered through the School of Continuing Studies (SCS) directly on Minerva. Please see www.mcgill.ca/importantdates for deadlines.

Non-credit general interest or languages courses cannot be added directly by the student. Students may register for these courses in person at the SCS, where the course(s) will be added to their record as “Extra” to their program and course fees will be charged.

Programs, Courses and University Regulations—2016-2017 (last updated Jul. 15, 2016) (disclaimer)

Courses Taken as Extra to a Program

Courses Taken as Extra to a Program

Courses that you choose to take outside your program may be classified as "extra" provided that you choose this option at the time of registration. The course will be designated as "extra" ("RX" at the time of registration, and "E" once the course is graded) on your transcript, and the grade earned in that course will not be included in your grade point average (GPA) calculation. This option cannot be added to your record after the Course Change add/drop deadline. With the exception of those who are eligible for a Graphos tuition sponsorship (see below), you will be responsible for any tuition fees associated with an "extra" course.

Graphos Scholarly Communication Courses

Graphos Scholarly Communication Courses

The McGill Writing Centre (www.mcgill.ca/mwc) offers several 1-credit courses in scholarly communication. Most of these courses form part of the Graphos program for graduate students and postdoctoral fellows. Graphos courses cannot be counted toward the requirements of a graduate program (the sole exception being the non-thesis Master's program in Second Language Education, toward which only CESL 641, CEAP 642, CEAP 661, and CEAP 665 may be counted).

Notes:
  • Thanks to a sponsorship program, nearly all doctoral students and most master's students can take Graphos courses at no extra cost, provided that they complete the course.
  • All Graphos courses are pass/fail.
  • Since Graphos courses finish before the end of the full term, the standard add/drop and withdrawal dates are much earlier than the dates for courses that run for the full term.
  • Before registering, please consult the Graphos website for further details.

List of McGill Writing Centre/Graphos Courses

List of McGill Writing Centre/Graphos Courses

  • CESL 500 – ESL: Research Essay and Rhetoric (Note: This course is not part of the Graphos program.)
  • CESL 631 – Strategies for Academic Communication in English
  • CESL 641 – Fundamentals of Academic Writing in English
  • CEAP 642 – Cornerstones of Academic Writing
  • CESL 651 – Pronunciation for Effective Communication
  • CEAP 652 – Fundamentals of Academic Presentations
  • CEAP 661 – Summaries and Critiques
  • CEAP 665 – Literature Reviews

The Redpath Museum also offers courses on scientific and research writing open to graduate students. For course availability and other information, please consult the Redpath Museum website.

List of Redpath Museum Writing Courses

List of Redpath Museum Writing Courses

  • REDM 610 – Writing Science Articles 1
  • REDM 710 – Writing Science Articles 2
Programs, Courses and University Regulations—2016-2017 (last updated Jul. 15, 2016) (disclaimer)

Registration for Two Degree Programs Concurrently

Registration for Two Degree Programs Concurrently

No student may register in two degree programs or in two departments or faculties or two institutions concurrently without special permission granted by the Graduate Admissions Committee (composed of the Dean and Associate Deans of Graduate and Postdoctoral Studies) and in consultation with the Graduate Admissions Unit of Enrolment Services, Students are advised that permission is never granted to attempt two full-time programs concurrently. Letters of recommendation, including details of the proportions of time that the student intends to allot to each program, must be received from the Chair of each department concerned. Each year, a progress report must be submitted from the two departments concerned to the Graduate Admissions Committee c/o the Graduate Admissions Unit of Enrolment Services before a student in this category will be permitted to register.

Programs, Courses and University Regulations—2016-2017 (last updated Jul. 21, 2016) (disclaimer)

Time Limitation

Time Limitation

Candidates for master's degrees must complete the degree within three years of initial registration. If the degree is pursued strictly on a less-than-full-time basis, it must be completed within five years of initial registration, after which the student will be withdrawn from the University.

Candidates for doctoral degrees must complete the degree by the end of PhD7. Please note that students admitted after a master’s degree are normally considered to be PhD2 and not PhD1 (direct entry). Students should contact their Graduate Program Coordinator/Administrator to confirm the number of years in which they must complete the degree.

The object of these regulations is to encourage candidates to complete their theses and qualify for their degree without undue delay.

Students who do not complete their degree requirements within the time limits stated above will be withdrawn from the University and will lose their student status and access to McGill facilities and support. International students on study permits will also be required to leave Canada.

Students can apply for readmission by completing and submitting the Request for Readmission webform only when they are ready to submit their thesis and will be charged fees for the term of readmission and any future terms of registration up to and including their term of graduation.

The new measures will apply to all students, including those who have reached time limitation prior to Fall 2016.

Council of FGSR, February 2, 1996; Revised January 18, 2016.

Senate, April 20, 2016.

Programs, Courses and University Regulations—2016-2017 (last updated Jul. 15, 2016) (disclaimer)

Late Registration

Late Registration

If you fail to register during the normal registration period, you can register within the period designated by the University for late registration with the payment of a late registration fee. For late registration fees, see Late Registration and Course Change Charges on the Student Accounts website at: www.mcgill.ca/student-accounts/tuition-fees/non-tuition-charges/other.

Returning Students: You may register late via Minerva from Monday, August 15 until and including Tuesday, September 20, 2016.

New and Readmitted Students (Fall): You may register late via Minerva from Monday, August 15 until Tuesday, September 20, 2016.

New and Readmitted Students (Winter): You may register late via Minerva from Thursday, January 5 until Tuesday, January 17, 2017.

Special Late Registration: If you cannot register online during the late registration period, usually due to late admission, you may receive special permission to register in person. This information is included with your letter of acceptance.

Programs, Courses and University Regulations—2016-2017 (last updated Feb. 23, 2016) (disclaimer)

Withdrawal from a Degree Program

Withdrawal from a Degree Program

Departments have the right to ask students to withdraw from the program if progress is not satisfactory, or if they have failed two courses required for their program, or for lack of performance in research. Please see Failure Policy in Graduate Studies.

Any student who withdraws from the University must complete a Request for a University Withdrawal form available at www.mcgill.ca/students/records/forms. Fees will then be refunded according to the conditions outlined in Course Change Period and in Course Withdrawal.

Programs, Courses and University Regulations—2016-2017 (last updated Jul. 15, 2016) (disclaimer)
Programs, Courses and University Regulations—2016-2017 (last updated Jul. 15, 2016) (disclaimer)