Starting Up at the University

Click for other pages in the NTSASG: Guide Front Page | Introduction | Your Appointment | Working in Canada and Moving to Montreal | Relocation Service | Getting Settled in Your New Home | Starting Up at the University | Language Instruction for Academic Staff | University Support Services | Teaching Support | Research | Student Life & Learning | Campus Life ||

On this Page:

Activating Your Email | Benefits Enrolment | McGill ID Card | Orientation for New Tenure-Stream Academic Staff | English/French Language Training | McGill Travel Discounts | Professional Development Fund ||

Activating Your Email
New staff should activate their McGill email account as soon as possible. Contact the administrative support person in your department or the itsupport [at] (IT Service Desk) if assistance is required.

Benefits Enrolment

Once staff have registered for Medicare and have obtained a Social Insurance Number, they must enrol in the McGill Benefits Program. The online benefits enrolment process must be completed before a staff member can be issued a first pay cheque.

McGill University offers a range of benefits to staff who meet certain requirements with respect to duration of appointment and remuneration. See below for more information on these plans:

Members select their preferred class of coverage (“single” or “family”), and may modify coverage should their situation change due to life events. Members of the McGill Benefits Program are responsible for monitoring and submitting claims.


Additional Assistance Regarding Benefits Enrolment

Contact the Human Resources Service Centre at (514) 398-4747 or [at]

General enquiries about benefits enrolment can also be addressed to your Faculty contact.

Faculty Contact
(514) 398-
Agricultural & Environmental Sciences 8606
Arts 4747
Dentistry 7222
Education 7038
Engineering 2952
Law 6605
Libraries 1713
Management, Desautels Faculty of 7418
Medicine 4747
Music, Schulich School of 1824
Science 4747
For information on pensions, visit the Pensions and Retirement webpage or contact(514) 398-6252.

Self-Service Options

Consult the wide range of self-service options available to you online by visiting Human Resources' Self-Service webpage.


Order your course textbooks early from the McGill Bookstore.

Le James McGill University Bookstore (Downtown Campus)
680 rue Sherbrooke West
Tel: (514) 398-5063

McGill Bookstore (Macdonald Campus)
Centennial Centre
Tel: (514) 398-8300

Campus Public Safety

University Safety is everybody’s business. The McGill community all works together to promote a safe and healthy environment for everyone. Through public education and information, and through active security presence, The University Safety Office's goal is to make sure that students, faculty and staff are able to learn, teach and conduct research, free from safety concerns.

Visit Campus Public Safety to find out more about: Security Services, Emergency Measures and Fire Prevention, Environmental Health & Safety and Hazardous Waste Management.

Information Technology (IT) Services 

IT Services for Faculty 

Get started - IT for faculty

Consult the ITS faculty and staff brochure

Search the IT Knowledge Base 

Communicating with Students

McGill’s official means of communication with students is via students’ McGill email address. Visit the Secretariat's website for the Policy on Email Communication with Students.

For course-related information, reach students using the email service provided in myCourses.

Policies and Guidelines

The Chief Information Officer, head of McGill Information Technology Services, oversees the Policy on the Responsible use of IT Resources. Consult the Secretariat website for other IT use and asset management policies.


The McGill Library is committed to delivering excellent services, collections and facilities to support teaching, learning and research. Search the Library website to find and access collections as well as to learn about Library services, such as e-resources and special after-hours building access for faculty members and researchers. Assistance for students, faculty, researchers and the community is available in person, by phone, email, instant messaging or online chat. A McGill ID card is essential to access the libraries. If required, you may obtain temporary access to the libraries by presenting a letter written by the Chair of your department to the Associate Director, Client Services requesting this on your behalf.

Library staff members can provide guidance on the extensive electronic and print holdings, as well as the services and facilities available in each of our branch libraries. Liaison librarians provide valuable course-based information literacy training for your students, helping them locate and use relevant information. Each department at McGill has its own liaison librarian. Liaison librarians will create course-specific guides for your programs, emphasizing resources relevant to your students.

The McGill Library houses over six million items in 12 branch libraries across the University’s downtown and Macdonald campuses. Holdings include over 60,000 e-journals and over 2 million e-books. There are hundreds of online journal article indexes and databases covering every disciplinary area from art to zoology. World-class collections house a wealth of treasures ranging from Assyrian and Babylonian tablets, Abraham Lincoln busts and Indonesian puppets in our Rare Books and Special Collections, to the Osler Library’s outstanding collections on the history of medicine. Extensive numeric and statistical data is available through the Electronic Data Resources Service (EDRS). Digitization projects make the Library’s collections globally accessible, and include material as diverse as the Canadian War Poster Collection, and books out of copyright.

Many journal articles formerly included in course readers are now available online from the Library in the Course Reserves Module. The Library creates deep links directly to e-journal articles and e-books reducing your dependence on course packs. The Library can assist with the creation of deep links in myCourses (WebCT Vista) and we link all your course readings, syllabus and reserve material in the Course Reserve Module.

Peruse the accompanying user guide entitled Being Connected: Services for Faculty or visit our website to learn about the comprehensive services, collections and facilities available. Citation management software and training classes are also available free of charge to all McGill staff and students. 

McGill ID Card

All active faculty and staff must carry their ID cards at all times when on campus. ID cards are required to access a number of services such as libraries, equipment and video loans, athletic facilities and to enter buildings after business hours.

An ID card can be obtained Monday and Wednesday between 8:30am and 4:30pm through Human Resources.

Human Resources
688 Sherbrooke Street West, Room 1520
Montreal, QC H3A 3R1
Tel.: (514) 398-8000
Fax: (514) 398-1032
Getting An ID card

Orientation for New Tenure-Stream Academic Staff

In support of the University's commitment to excellence in teaching and research, and to help new staff successfully navigate their first years at McGill, the Provost and Vice-Principal (Academic) hosts two orientations each year for incoming tenure-stream academic staff and librarians.

The Orientation for New Tenure-Stream Academic Staff provides a comprehensive overview of several topics that are of special interest to new staff. In addition to formal presentations, the session provides a forum for new staff members to network with colleagues and to meet the Provost and Vice-Principal (Academic) and other members of the University Administration.

For information on the upcoming orientation on Thursday 29 August 2019, visit the Orientation for New Tenure-Stream Academic Staff webpage or contact events.oap [at]

Printing, Photocopying, and Scanning

Printing and photocopying in all buildings is now managed by uPrint, a university-wide copy and print management service. You can send a print job to the central print queue and pick it up from any uPrint machine at McGill. You can also install drivers to print from your own laptop or computer at home. The uPrint system also handles photocopying. Colour and black-and-white machines may be found in each building.

To log in to a uPrint device, simply swipe your McGill ID card. Your departmental coordinator can ensure that your account is connected to the uPrint system.

UPrint machines can also scan documents and send them to your e-mail as PDF attachments. Several library branches also have Spirit Book Scanners, self-service machines that can be used to easily scan book pages, saving high-quality PDF ἀles directly to a USB memory device.

Travel Discounts

Members of the McGill community are entitled to discounts on travel, hotels, and car rentals when on University business. For more information, visit Travel Services.

Professional Development Fund

The Professional Development Fund entitles eligible staff members up to $750 annually for the reimbursement of professional development expenses. Staff who do not use the full $750 in a given fiscal year may carry forward all, or any unused amount derived over two consecutive years, for a cumulative maximum of $1500. For more information, contact pdf [at] or visit the Professional Development Fund webpage.