Your Appointment

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On this Page:

Your Contract | Departmental Support | Reappointment | Managing Your Academic Career | Tenure & Promotion | McGill Association of University Teachers (MAUT) ||

Your Contract

Your contract at McGill University is governed primarily by these items.

Document Details
Offer/Acceptance Letter The letter you signed at the time of recruitment. This document will set-out your proposed rank, salary, departmental affiliation, and research, teaching and service obligations.
Board Appointment Letter This document finalizes your recruitment to the University and is signed by the Provost & Vice-Principal (Academic) (for tenure-track recruitments) or the Secretary-General (for tenured recruitments). No appointment at the university is final without this document, which lists your start-date, rank and departmental affiliation.
University Policies

Various policies found on the Secretariat website govern your appointment at the University.

The Regulations Relating to the Employment of Tenure-track and Tenured Academic Staff or the Regulations Relating to the Employment of Librarian Staff are the primary documents which govern your employment - your rights and your responsibilities and cover a wide range of topics ranging from reappointment, tenure, promotion and leaves. Be sure to refer to it as needed.

Other regulations governing your employment at the University can also be found on the Secretariat website, some of which are listed below:



• Non-Performance of Academic Duties During a Legal Strike
• Retirement of Academic Staff and of Librarian Staff
• Vacation Entitlement for Academic Staff


• Leaves of Absence for Tenured and Tenure-Track Academic Staff
• Regulations on Maternity Leave, Parental Leave and Extended Parental Leave for Members of the Academic Staff
• Sabbatic Leaves for Tenured and Tenure-Track Academic Staff

Research and Consulting

• Conduct of Research
• Conflict of Interest
• Consulting and Similar Activities by Academic Staff
• Ethical Conduct of Research Involving Human Subjects
• Intellectual Property
• Study and Care of Animals


• Harassment, Sexual Harassment, and Discrimination Prohibited by Law
Permanent Residency Status All tenure-track or tenured staff on temporary work permits are strongly encouraged to start procedures to obtain permanent resident status as soon as possible. Please contact McGill's Immigration and Relocation Services at telephone (514) 398-1407 for further information. Also be advised that French proficiency will likely be required, so we advise you to consult the Language Instruction for Faculty Members page of this site. This Montreal International Permanent Residence website may also provide some assistance.

Departmental Support

Setting Up Your Email Your active McGill email account unlocks and makes everything else possible. Ask the administrative support person in your department or school how to activate your email, as all network connections and access rights flow from this starting point.
Setting Up Your Office The administrative support in your department or school will co-ordinate the set-up of your office and lab space, computer and campus mail, and will arrange for keys.
Support Staff Ask your chair or director to explain the type of support you can expect in terms of photocopying, accounting, etc. Administrative support staff can help with a variety of needs such as central login accounts, and password problems. Technical staff can help you set up your PC and configure your mail settings. They can also provide assistance with software packages (Word, Excel) and are responsible for your local network connection, unless otherwise specified.
Mentoring The dean and your department chair or director serve as key resources and guides to new faculty. You should feel free to approach your dean, chair or director with any questions or concerns you may have about your role and responsibilities, the University’s expectations, tenure and promotion, policies and procedures, and career development opportunities.

Your dean, chair or director may designate a senior faculty member to advise you, but this is not a formal process in most academic units. Some new faculty have taken the initiative to seek out a senior colleague for advice when adjusting to the new environment. When setting your course outlines, you may also want to contact the instructors who have previously taught the course. In addition, your department or school should have previous course outlines on file.


Recommendations relating to reappointment are based on the staff member’s performance of Academic Duties (teaching, research and other contributions) and on whether the staff member’s dossier discloses satisfactory progress and promise of meeting the criteria for tenure.  Please discuss your dossier with your Chair and/or Dean well in advance of the submission deadline to ensure you understand all the requirements.

Reappointment Guidelines (Academic Staff)
Reappointment Guidelines (Librarian Staff)

Teaching & Learning Services can also provide guidance on the preparation of the teaching dossier, an essential component of reappointment and tenure.

Managing your Academic Career

During the course of your career at McGill, certain academic management and/or human resource issues will arise. Please visit one of the following offices for further assistance:
Academic Personnel Office
Human Resources
Teaching & Learning Services

Tenure and Promotion

The University Secretariat and the McGill Association of University Teachers (MAUT) offer tenure workshops.

Secretariat Office
Academic Promotions & Tenure Coordinator
James Administration Building, Room 313
Tel: (514) 398-3948
Secretariat web

McGill Association of University Teachers (MAUT)

MAUT was formed in 1961 largely with a view to faculty members’ role, as members of this academic community, in McGill’s self-governance. MAUT complements McGill’s other governance bodies, its Faculty Councils, Senate, Board of Governors, and administration. MAUT supports and promotes the idea of a collegium by engaging with McGill’s decision-making bodies and giving voice to members’ ideas, needs and concerns. It is also formally engaged in all compensation committees and in reviewing and helping formulate all proposed changes to the academic regulations. MAUT also helps members with many issues including harassment, grievances, appeals, sabbaticals, salaries, parental leaves, retirement allowances, reappointments, promotions, tenure, suspensions, and dismissals.

3495 Peel Street, Room 202
Montreal, QC H3A 1W7
Tel: (514) 398-3942
maut [at] (MAUT email)
MAUT web