Building and Property Advisory Subcommittee

Senior Steward

Ms. Diana Dutton, Interim Vice-Principal, Administration and Finance

Resource Person

Mr. Denis Mondou, Associate Vice-Principal, Facilities Management and Ancillary Services

Secretary

Ms. Edyta Rogowska, Secretary-General

Terms of Reference

Enacting Provisions

In accordance with section 39 of the Regulations of the Committees of the Board of Governors of McGill University, the Building and Property Committee may establish a subcommittee of the Building and Property Committee (“Subcommittee”).

1.   Composition

A.      The Subcommittee shall be composed as follows:

• the Chair of the Building and Property Committee;
• up to three members of the Building and Property Committee, selected by the    Building and Property Committee.

B.      The Subcommittee shall be supported by:

• the Senior Steward of the Building and Property Committee: Vice-Principal (Administration and Finance);
• the Associate Vice-Principal (Facilities Management and Ancillary Services) as resource person;
• the Secretary-General as Secretary to the Subcommittee.

2.   Mandate of the Committee

The Subcommittee shall operate within the parameters established by the Terms of Reference of the Building and Property Committee and the Regulations Relating to the Approval of Contracts and Signing Authority. It shall advise the Building and Property Committee on building and property matters that require consideration by the Building and Property Committee.

Without limiting the generality of the foregoing, the Subcommittee shall advise the Building and Property Committee with respect to:

• planning, development stewardship and financial sustainability for lands, facilities, infrastructure and related property matters;
• construction and renovation projects;
• proposals for the acquisition and disposition of property;
• leases, permits, regulatory requirements and servitudes.

With the exception of matters related to information technology, the Subcommittee shall consider any other matter referred to it by the Chair of the Building and Property Committee or the Vice-Principal (Administration and Finance).

3.       General Provisions

• The Subcommittee shall meet in between meetings of the Building and Property Committee.
• Where necessary or appropriate to facilitate the work of the Subcommittee, the Vice-Principal (Administration and Finance) may invite University staff for particular items.
• The Subcommittee shall report to the Building and Property Committee on matters considered by the Subcommittee since the previous meeting of the Building and Property Committee.

Approved:

Building and Property Committee: March 15, 2017