Academic Affairs Administrator (MR0720)

McGill University - Human Resources
Position Title: 
Academic Affairs Administrator (ADM1A)
Position Summary: 

The Academic Affairs Administrator supports the Administration Excellence Centre and is responsible for the management of the academic administrative related activities for the departments supported by the AEC. Acts as a resource person for Chairs, faculty members and administrators on policies, procedures and a variety of issues in the academic faculty lifecycle such as recruitment and selection, immigration, tenure and promotion, sabbaticals, leaves and retirement.

Primary Responsibilities: 
  • Informs departmental Chairs and academic/administrative staff with respect to academic policies and procedures governing recruitment and selection process, immigration, academic appointments, academic salary administration, leaves, termination and retirement.
  • Ensures consistency, equity and compliance across the AEC
  • Runs the administrative aspects of academic search committees, ensuring compliance with the Faculty and University policies and procedures.
  • Composes letters of offer for academic appointments and reappointments, ensuring that all Faculty and University policies, procedures and collective agreement are respected Manages the administrative aspects of the department-level tenure and academic promotion process including liaising with departmental Chairs and administrative staff, candidates and the Faculty of Medicine’s Academic Affairs Office.
  • Maintains systems to track tenure and promotion information, organize mid-point review for tenure track members.
  • Ensures cohorts are aware of their responsibilities and follow through on them Participates in the administration of the annual academic performance evaluation exercise and academic salary policy
  • Provides administrative support to the Chair to ensure that sabbatical leave applications are accurate, complete and submitted on time to the Vice-Dean’s Office
  • Evaluates job descriptions for Research Associates and Academic Associates.
  • Provide guidance on the posting and selection process. Ensure compliance with the appropriate collective agreement and Faculty norms.
  • Processes salaries and stipends according to Faculty and University policies. Fosters and maintains excellent working relationships with stakeholders.
Minimum Education & Experience: 


Three (3) years' related experience

Other Qualifying Skills And/Or Abilities: 
Demonstrated understanding of University regulations, policies and procedures affecting academic staff. Superior interpersonal, organizational, communication and writing skills. Demonstrated problem-solving skills. Proven ability to interact with staff at all levels, and to work independently and as part of a team. Demonstrated experience in handling confidential and sensitive information. Proven ability to multi-task and prioritize workload in order to meet strict deadlines. Attention to detail. Demonstrated ability to work in a PC environment using word processing, spreadsheets, databases, Banner HRIS and web applications. English and French, spoken and written. (Skills testing will be administered.)
Reference Number: 
Reporting To: 
Associate Director, Administration
Salary Range: 
(Grade 03) $46,300 - $57,900 (midpoint) $69,500
Faculty of Medicine
Position Type: 
Hours Per Week: 
How To Apply: 

Please submit your application online at

Click on “APPLY NOW” and clearly indicate the reference number.

The deadline to apply for this position is February 21, 2019 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, the Faculty of Medicine will only contact applicants selected for an interview.