Reporting to the Vice Dean Programs, the incumbent will oversee the smooth running of the operations of the Masters Programs Office. Working closely with the academic directors of all masters programs, the candidate will manage a team of administrative staff members, providing leadership and coaching. S/he will promote a common culture amongst the staff across the programs and will optimize the workflow within and between programs. The candidate will liaise with the Faculty’s key academic and operations stakeholders to ensure consistency in financial planning and budgeting.
Duties and Responsibilities:
- Supervise and manage a growing team of approximately 15 administrative staff to ensure the efficient running of the office towards the University’s and Faculty’s goals and mission.
- Actively participate in the recruitment of new staff working closely with the Faculty's HR Advisor; provide guidance to unit members on complex and sensitive HR issues.
- Is actively involved in the budget planning process for all the programs to help ensure coherent and sound budgeting both within and across the programs, working closely with the Faculty’s Finance Manager.
- Liaise and collaborate with Career Services team on the services offered to our students.
- Facilitate the synergy of the programs by maximizing economies of scale in the purchase of supplies and services for events and activities.
- Liaise with Vice Deans and Academic Program Directors to provide input on student affairs and program related issues.
- Oversee the student recruitment and admissions process across all the programs to optimize the efficient use of available resources for the recruitment trips, as well as improving the quality and diversity of the incoming student population.
- Liaise with the Desautels Graduate Student Society (DGSS), the Faculty’s Masters Students association.
Education and Experience:
Five (5) years related experience
Other Qualifying Skills and Abilities:
Master’s degree in Management or related field an asset and at least ten (10) years of experience in managing a team preferred. Ability to supervise, train, motivate, coach and evaluate staff. Demonstrated knowledge of university policies and procedures. Familiarity with academic programs a definite plus. Highly organized and resourceful. Excellent communication, leadership and interpersonal skills in dealing with all levels of staff. Self-motivated with an ability to work under pressure and prioritize many responsibilities. Maintain a high level of professionalism and collaboration in working with a wide range of internal and external stakeholders. Excellent problem-solving and decision-making skills. Demonstrated ability to work in an MS Office environment using word processing, spreadsheets and presentation software. English and French, spoken and written.
How to Apply:
Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Desautels Faculty of Management:
McGill University, Desautels Faculty of Management, Area Personnel Office
1001 Sherbrooke Street West (Samuel Bronfman Building), room 454
hr.mgmt [at] mcgill.ca
The deadline to apply for this position is January 24, 2019 at 5:00 PM.
*Current employees: please indicate your McGill ID number in your application.*
We thank all applicants for their interest in McGill University. However, Desautels Faculty of Management will only contact applicants selected for an interview.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, Professor Angela Campbell, Associate Provost (Equity and Academic Policies) at angela.campbell [at] mcgill.ca or 514-398-1660