Career and Transition Administrator (MT0191, SAF1B, GR3)

Job Category: 
Term positions for management and excludeds

Position Summary:

The School of Continuing Studies has expanded services to include Career Advising & Transition Services (CATS) for our 14,000 adult students. The CATS unit aims to enhance the learner experience by offering a high-quality, client-focused, integrated framework and personalized support through individual career coaching, group training, networking and annual job fair. Working in partnership with School departments and outside institutions to support and facilitate our learners’ professional transitions, we increase the level of clarity, confidence, skills, and connections for the career goals of our current, alumni and prospective students.

Primary Responsibilities:

  • Assists with CATS networking and recruitment events.
  • Assists in planning, organizing, conducting outreach, and special events, where established professionals share their career paths with current students and recent alumni and provide concrete guidance for job search and career development;
  • Assists in planning and implementing the School’s annual Job Fair, a major job-readiness and recruitment event, ensuring inter-departmental collaboration between Client Services, LIC, CPD, Marketing & Communications, and the Development Associate; organizes student prep workshops to be delivered together with the Career & Transition Advisor; adopts a business development and client-focused approach to nurturing relationships with employers;
  • Assists with career advising activities, and in particular student consultations for job search strategies, CV and interview preparation sessions, and provides follow-up support;
  • Initiates contact and invites representatives from the business community to conduct information sessions, career exploration evenings, and recruitment events in line with the programs offered at the School;
  • Manage the CATS online Job Board;
  • Establishes and fosters CATS partnerships and relationships within McGill and with various organizations and institutions in Montreal to increase SCS’s visibility and provide students with access to existing mentorship, internships, and other relevant programs;
  • Acts as a guest speaker at various functions, both on and off campus, in order to promote SCS and our support for clear, confident and skilled career transitions and development;
  • Assists with the development and implementation of marketing strategies and feedback-gathering mechanisms to ensure the continued relevance and quality of all of CATS services;
  • Works in concert with the Career & Transition Advisor to review and implement the unit’s strategic plan; compiles statistics and data for inclusion in reports; attends meetings and assists in administrative duties as needed;



Three (3) years’ related experience


Undergraduate Degree

One (1) year related experience

Other Qualifying Skills and/or Abilities:

Must be client-focused and service-oriented with knowledge of, and sensitivity to the distinct needs of the SCS clientele. Experience in the field of career coaching and training, with awareness of labour market developments and the local landscape of existing employability services. Experience and successful track record in conducting outreach, public speaking and event planning. Proven ability to deal with people at all professional levels, developing and nurturing relationships with internal clients, external organizations and employers. Demonstrated organizational skills, strategic thinking and ability to multi-task. Proven ability to work autonomously and as part of a team. Must have demonstrated experience and ease with social media and the ability to use PowerPoint, Excel, and databases. Must be diplomatic and exercise sound judgement. Workshop design and facilitation skills is an asset. Knowledge in and/or experience working with immigrant populations is an asset  Fluent English and French, spoken and written.

How to Apply:

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number, via email to: hr.conted [at]

Applications must be received no later than February 21, 2019 at 5:00 PM.

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted.

McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities, and others who may contribute to further diversification.

Employment Equity:

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, Professor Angela Campbell, Associate Provost (Equity and Academic Policies) at angela.campbell [at] or 514-398-1660.

School of Continuing Studies
Client Services
Salary Range: 
(Grade 03) $46,300 - $57,900 (midpoint) - $69,500
33.75 (Schedule of hours may vary, overtime and restricted vacation during peak periods; evening and weekend work, as required)
Eighteen (18) months
Reporting to: 
Career and Transition Advisor
Reference no.: