Executive Director (Administration and Operations)

Position Summary:

The main purpose of this position is to oversee and coordinate the full range of administration in the Faculty of Medicine, in support of the academic mission, vision and values. Reporting to the Vice Principal, Health Affairs/Dean of Medicine, the Executive Director provides leadership and expertise in the areas of human resources management, financial responsibility, space and facility planning and IT. Manages and leads a team of professionals, management and support staff in a team environment. Develops close working relationships with the Faculty’s and the University’s academic and administrative leadership. Represents the Faculty at internal and external meetings.

The Executive Director will have an understanding of the University’s academic mission as well as the details of university management. This individual will advise the VP/Dean in the formulation of policies and procedures that ensure the efficient and effective operation of the Faculty. The scope and impact of this position, given the size and influence of the Faculty of Medicine, is significant and requires strategic agility. Representing the VP/Dean and the University at a senior level, both within the University and with external organizations, the Executive Director is called upon to evaluate the Faculty’s organizational and financial needs. This individual is expected to approach issues with a clear knowledge of the Faculty’s strategic priorities, budgetary realities, and administrative structures with a view to finding constructive and sustainable solutions.

The Executive Director will directly supervise twenty management staff and will be accountable for approximately eight-hundred administrative staff. 

Primary Responsibilities:

  • Oversees core operational areas of Finance, Human Resources, IT and Building Services. Works with Managers/Directors of each service/unit to carry out planning and ensure alignment with the Faculty’s strategic objectives and priorities.
  • Ensures effective financial administration of the Faculty of Medicine, working closely with the Director of Finance. Designs, implements and supports a financial infrastructure that will ensure sustainable financial health of the Faculty. The successful candidate will:
    • Has overall oversight of the management of operating funds
    • Leads and supports the Faculty’s budgeting process, including reporting, monitoring, analysis of organizational performance metrics, and Faculty audits, providing actionable recommendations to address concerns or issues.
    • Leads and supports financial strategic planning for the Faculty’s near and long-term objectives, working closely with the Dean’s Operations Committee (executive leadership).
    • Ensures McGill’s policies, rules and guidelines are respected, working closely and collaboratively with the university’s finance leadership.
  • Ensures oversight and development of a core group of competent administrators, as well as an environment aligned with the Faculty’s vision, mission and values, based on mutual respect, collaboration and a team approach.
  • Ensures optimal management of the facilities occupied by the Faculty of Medicine, as well as the strategic planning of space resource needs, working closely with the Director of Building Services and in collaboration with the Faculty’s executive and academic leadership.
  • Ensures oversight and development of IT infrastructure needs and strategies, working closely with the Director of Med-IT.
  • Plans, develops and implements supporting policies and procedures to maximize services in support of the Faculty of Medicine/University’s overall mission, fostering relationships with other university units and external organizations. These include policies related to finance and human resource management, space utilization and allocation, IT and risk management.

In support of the VP/Dean’s mandate and activities, the Executive Director will:

  • Be an active, engaged member of the VP/Dean’s executive team, participating on the Dean’s Operations Committee (DOC) and the Deanery Executive Committee (Deanery).
  • Provides well-reasoned and informed advice and briefing to the VP/Dean and the Executive Team, on the full range of issues and opportunities facing the Faculty and the University.
  • Supervises staff in the Departments of Finance, Human Resources, IT, and Building Services, as well as the Associate Directors of the Administrative Excellence Centres (AECs), ensuring systematic, responsive and professional operations.
  • Oversees the implementation of special projects, as directed by the VP/Dean that aim to improve service and support to departments/units.
  • Plans for and implements change to improve effectiveness in support of the Faculty’s operations and strategic priorities.
  • Is responsible for ensuring oversight of administrative/HR, financial, space/facilities, IT and other infrastructure in support of the Faculty of Medicine objectives, by engaging in effective collaboration and communication with key stakeholders in the Faculty and the University.

Key Relationships:

  • Works closely and collaboratively with members of the VP/Dean’s executive and academic leadership, including Vice Deans, Associate Deans, Academic Chairs and Directors of Centres/Institutes/Units.
  • Establishes strong collegial relationships with colleagues at all levels across the University on a broad range of matters related to the Executive Director mandate.

Required Background:

  • Post graduate degree or equivalent in a related discipline (e.g. MBA, CPA, CA)
  • 10 years of work experience at a senior management level either in a large academic or public institution.
  • Experience in project management and finance preferred.
  • Familiarity with the Montreal/Quebec social, political and cultural environments, a decided advantage.
  • Demonstrates knowledge of best practices in the areas of Finance, Human Resources and Information Technology, an asset.

Other Qualifying Skills and/or Abilities:

  • Strong leadership skills to bring together diverse stakeholders, leveraging individual strengths and overcoming differing points of view.
  • Ability to communicate clearly, appropriately and effectively.
  • Demonstrates business acumen, project management skills and ability to think strategically and solve problems.
  • Ability to lead, coach and motivate a team of professionals with advanced knowledge in their respective fields to achieve specific outcomes.
  • Experience working with diverse constituencies at all levels.
  • Proven experience acting as a change leader and champion within an organizational setting.
  • Excellent writer and presenter with ability to prepare reports and presentations targeted to multiple audiences.
  • Fluently bilingual in both written and spoken English and French.

How to Apply:

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Staffing:

Mail

McGill University, Human Resources (Staffing)

688 Sherbrooke Street West, suite 1520

Montreal, Quebec

H3A 3R1

Email

apply.hr [at] mcgill.ca

The deadline to apply for this position is February 26, 2019 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, Staffing will only contact applicants selected for an interview.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, Professor Angela Campbell, Associate Provost (Equity and Academic Policies) at angela.campbell [at] mcgill.ca or 514-398-1660.

Faculty/Unit: 
Faculty of Medicine
Reporting to: 
Vice Principal Health Affairs, Dean of Medicine