Financial Officer (MR0270)

McGill University - Human Resources
Position Title: 
Financial Officer (FIN2B)
Position Summary: 

The Faculty of Medicine’s financial and human resources activities are organized into Administrative Excellence Centers (AECs), which provide administrative services to our departments. Under the leadership of the Associate Director of Administration, Financial and HR specialists are responsible for delivering these services.

Under the direction of the Associate Director of Administration and as the senior member of the AEC's Financial Service Team (FST), the Financial Officer (FO) will support the Associate Director and Chairs in providing key financial analysis and recommendations aligned to support the strategic focus and mission of the departments within the AEC. The FO is responsible for financial management of all funds within the AEC's jurisdiction including operating, special, endowment and research accounts. The FO provides guidance to researchers on post award financial management activities including budgeting, compliance and reporting.

Primary Responsibilities: 
  • Manages all financial activities for departments within the AEC including financial management, post award financial management, budget management and analysis. Ensures best practices and processes are in place to maximize compliance with all internal and external policies and regulations. Acts as backup to Financial Administrator to approve selected financial transactions.
  • Responsible for the preparation of departmental budgets, forecasts and periodic variance analysis. Regularly provides financial reports to Associate Director and Chairs. Ensures all planning activities are aligned with departmental and Faculty priorities. Assists researchers to ensure obligations / deadlines are met. Ensures expenses are allocated to most appropriate funding sources and in compliance with grant, legislative, and institutional rules and regulations.
  • Assists in identifying revenue generating opportunities, prepares business plans and offers recommendations to the Associate Directors and Chairs.
  • Ensures financial support is available and meets the needs of all stakeholders including Chairs, Associate Director, academics, researchers and Fund Financial Managers (FFM).
  • Liaises with all members of the AEC team as well as the department chairs, faculty members, departmental administrative staff and the Financial Affairs Team in the Faculty of Medicine's Dean's Office. Advises and trains AEC clients on University and Faculty of Medicine finance related policies and procedures.
  • Supervises all members of the Financial Services Team (FST) within the AEC.
Minimum Education & Experience: 

Undergraduate degree

Three (3) years' related experience



Five (5) years' related experience

Other Qualifying Skills And/Or Abilities: 
Finance designation is an asset (CMA or CGA). Extensive knowledge of accounting and financial management. Ability to administer funds and prepare detailed budgets. Knowledge of McGill fund types (or other University) including experience working with research grants. Ability to effectively communicate and interact with various levels of staff and academics. Service-oriented with excellent customer service skills and the ability to establish productive working relationships quickly. Demonstrated ability creating comprehensive financial statements; preparing reports for financial auditors; working with complex formulas and creating detailed professional reports. Proficiency with computerized application including spreadsheets, databases, word-processing software, Banner FIS, Crystal reports. Excellent analytical and problem solving skills.Proven organizational skills with ability to multitask, prioritize and meet deadlines. Proven ability to work autonomously and as part of a team. Ability to train and motivate staff. Proven success in facilitating and maintaining strong, consistent, and positive communications to a diverse audience. Demonstrated oral and written communication skills in both English and French.
Reference Number: 
Reporting To: 
Associate Director, Administration
Salary Range: 
(Grade 04) $50,800 - $63,500 (midpoint) - $82,600
Faculty of Medicine
Position Type: 
Hours Per Week: 
How To Apply: 

Please submit your application online at

Click on “APPLY NOW” and clearly indicate the reference number.

The deadline to apply for this position is January 24, 2019 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, the Faculty of Medicine will only contact applicants selected for an interview.