Portfolio Analyst (MR1194)

McGill University - Human Resources
NON-UNIONIZED POSITION
Position Title: 
Portfolio Analyst (LOG2E)
Position Summary: 

The Portfolio Analyst’s primary responsibility is to support all processes associated with McGill’s Enterprise Project Portfolio Management (EPPM) with the ultimate goal of insuring Capital Projects are aligned with the respective portfolio’s strategic objectives. Incumbent guides decision-makers in the review, reprioritization, and optimization of each portfolio by providing key information and data in support of portfolio decisions. He ensures timely and consistent communication to stakeholders on progress, impacts and changes associated with management of the respective portfolios. He enables project planning decisions in partnership with Project Management and portfolio stakeholders. Manages portfolio artifacts, decisions, communications, metrics, and reporting. He also provides coaching, guidance, and support to Portfolio Managers and acts as a point of escalation in solving complex portfolio management problems for all stakeholders, Executive Sponsors and Managers.

Primary Responsibilities: 
  • Provides training, documentation, and assistance on the use of portfolio software.
  • Proposes reports used to drive portfolio review meetings. Metrics, dashboards, roadmaps, etc.
  • Responsible for the day-to-day steps of the portfolio management process.
  • Identifies any improvement in existing processes needed to support project/program/portfolio management.
  • Facilitates portfolio review in support of portfolio managers.
  • Organizes, attends and participate in stakeholder meetings.
  • Documents and follows-up on important actions and decisions from meetings.
  • Prepares meeting materials.
  • Provides administrative support as needed.
  • Chairs and facilitates meetings where appropriate and distribute minutes to all stakeholders.
  • Collects, analyzes, and presents all necessary information and data that drives strategic decisions.
  • Oversees data collection during the full cycle of the portfolio management process.
  • Works collaboratively across the business to close project data gaps and improve data integrity for all portfolios.
  • Partners with Project Managers to update project data as projects transition through the state-gate process.
  • Defines and develops reports and dashboards in support of portfolio management delivery processes.
  • Conducts standard and ad hoc analysis, reporting and modelling to support governance decision making.
  • Supports process for scoring and prioritizing entire portfolios and programs.
Minimum Education & Experience: 

Undergratuate Degree

Three (3) years' related experience

Other Qualifying Skills And/Or Abilities: 
Demonstrated negotiating skills within a context of political sensitivity and conflicting interests. Capable of gaining trust and buy in from peers and Senior Directors. Demonstrated communication and collaboration skills. Fluent in English and French with demonstrated oral and written communication skills. Experienced meeting facilitator. Experienced working across several business functions and with upper management preferred. Ability to develop training material and deliver training on use of portfolio management processes and software. Knowledge of Project Management Institute (PMI) standards and methodology.Enterprise Project Portfolio Management knowledge is a plus. Knowledge of relational databases and querying concepts, (SQL) is a plus. Experience with project portfolio management tools software applications is a plus. Attention to detail but capable of broad strategic overview .Analytical and strategic thinking skills. Self-motivated and directed. Advanced Excel skills and experienced with MS Project.
Reference Number: 
19-0826/MR1194
Reporting To: 
Director Administration
Salary Range: 
(Grade 05) $56,800 - $71,100 (midpoint) $92,500
Faculty/Unit: 
Facilities Management and Ancillary Services
Facilities Operations & Development
Position Type: 
Full-Time
Hours Per Week: 
33.75
How To Apply: 

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Facilities Management and Ancillary Services:

Mail

McGill University, Facilities Management and Ancillary Services (HR), Area Personnel Office

1010 Sherbrooke Street West, 10th floor

Montreal, Quebec

H3A 2R7

Fax

(514) 398-5191

Email

fmas.hr [at] mcgill.ca

The deadline to apply for this position is December 5, 2019 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, Facilities Management and Ancillary Services will only contact applicants selected for an interview.