Report and Scheduling Administrator (MR7162, IST1G, GR03)

Job Category: 
Developmental assignments for Management and Professionals


Position Summary:

Provide for the planning, development, implementation and maintenance of information systems policies and programs required to maximize unit effectiveness, respond to the needs of students and staff, and support the University's mission of teaching and research. Provide services related to business application, infrastructure and operations, customer support, information security including instructional development, help desk support for students, staff, faculty and the delivery of Information Technology (IT) training workshops for the University community. Develop and implement information system strategies that support the needs of the University. Integrate information systems strategy and policy with the unit planning process.

Duties and Responsibilities:

  • Analyzes data errors in the four different modules: student, programs, courses, and unit & subunits) related to each of the GDEU submissions (Regular semestrial, Annual, Diploma, Regular Amendments, Exchange & Study Away), addresses errors with units responsible and advises stakeholders of where the error(s) stems from and directs them how to correct the academic or legal status record.
  • Updates Banner form/tables related to country and residence codes for Admissions, Ariane (permanent code), and GDEU reporting.
  • Provides weekly statistics on GDEU submissions, reconciles permanent code statistics, and addresses them with ES’ Records unit for funded related discrepancies. Generates ad-hoc reports using Crystal Reports software for areas other than Government Reporting; creates and manually generates unit’s BI GDEU reports (on daily, weekly, and monthly basis) along with unit’s internal “production” schedule.
  • Monitors and coordinates with Class Scheduling, Academic, Budget & Planning, and Programs and Degrees related to CAFF/clarders codes issues (during simulations and submissions) and CAFF codes (previously clarders), weekly follow-ups are done with the respective areas to clear discrepancies or errors before the designated Ministry deadline.
  • Monitors, advises, and coordinates the GDEU errors that surface during simulations or during live submissions with eCalendar staff related to program issues.
  • Approves and updates the Business Intelligence (BI) specs for the BI GDEU portal (under the rules editor) for all GDEU submissions. Reviews GDEU element specs for new errors that surface in the GDEU submissions and advises on course of action to be taken by BI team (EAS).
  • Generates GDEU simulations and submissions for transmission. Tests and reviews BI GDEU changes and gives sign off for implementation to production. Generates Ministry simulations for present and future registration terms.
  • Creates Testing – runs reports through Business Operations for comparison purposes and advises regarding anomalies and creates test plans for User Assurance testing (UAT) for IT SIS changes and provides testing feedback related to UAT.
  • Allocates, monitors, and rescinds security access to the BI GDEU portal.
  • Maintains and updates GDEU internal (GRU) Knowledgebase.

Education and Experience:


Three (3) years’ related experience

Other Qualifying Skills and Abilities:

Proven ability to design and run statistical reports to ensure compliance with government reporting requirements. Must have strong organizational and problem solving skills. Must be detail-oriented with a proven ability to effectively communicate, update, and document constantly changing information. Must be able to work independently and as a member of a team, and follow through with minimal direction. High ability to prioritize and meet strict deadlines. Demonstrated ability to set and achieve long- and short-term goals. Excellent interpersonal skills. English, written and spoken. French, spoken and read.

Additional Information:

This is a temporary position of six (6) months.

How to Apply:

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Enrolment Services at [at]

The deadline to apply for this position is December 12, 2019 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, Enrolment Services will only contact applicants selected for an interview.

The masculine is used to lighten the text, without prejudice to the feminine form.

In order to maintain internal priority, McGill employees must apply within the delays specified in the MUNACA collective agreement for positions covered by the collective agreement or according to the personnel policies for positions covered by the personnel policies.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [at] or 514-398-3711.

Enrolment Services
Academic and Government Reporting
Salary Range: 
(Grade 03) $47,000 - $58,800 (midpoint) - $70,600
Six (6) months
Reporting to: 
Government Reporting and Fees Manager
Reference no.: