Senior Awards Officer (MT0932, ADM3A, GR7)

Job Category: 
Term positions for Management and Professionals


Position Summary:

The COVID-19 Immunity Task Force Secretariat is housed at McGill University’s School of Population and Global Health, led by Dr. Timothy Evans, as its Executive Director. With a two-year mandate, the Task Force Secretariat will be supported by funds from Public Health Agency of Canada (PHAC).

Reporting to the Associate Director Awards Management in the Office of Sponsored Research (OSR), the Senior Awards Officer is working fulltime for the Secretariat and in very close collaboration with the other staff, in particular the Manager, Administration and Governance and the Associate Scientific Director. The Senior Awards Officer leads post-award activities of the Secretariat to ensure compliance with the terms and conditions mandated by PHAC.

The Senior Awards Officer provides leadership and guidance in the post-award management of the Task Force. This role is critical for assuring smooth and compliant research administration services to the McGill research community and our external Sponsors and Partners under this initiative. As such, the incumbent is expected to be proficient with overarching research administration concepts that stem from academic institutional policies and sponsors’ requirements, with a thorough knowledge of the life-cycle of research awards, contract negotiation, and pre-to post-award management.

Specifically, this position is liaising with other McGill University offices involved in contractual matters and oversight of the PHAC funding and related initiatives; i.e. Research Financial Management Services, Research Compliance offices, Faculty of Medicine financial services, Legal Services, Risk Management. The Senior Awards Officer also liaises as required with external entities such as funders, partners, site studies, and government entities on matters related to administration such as agreements, finance, and reporting.

Information about the Secretariat and its mandate is found on the Immunity Task Force website.

Duties and Responsibilities:

  • Provide leadership and guidance to the Task Force staff in all aspects of post-award activities of the Secretariat with regards to monitoring and reporting requirements to PHAC, under the frame of a large national initiative (confirmed federal funding of $300M) with national and international partners (academic and industrial) as well as other potential national, provincial, and international research sponsors;
  • Ensure that the monitoring framework established for meeting compliance responsibilities that fall under McGill’s purview is met, taking appropriate steps to improve its effectiveness, and that key stakeholders are compliant with such requirements;
  • As part of the Secretariat, provide leadership and guidance to involved researchers and staff on compliance and eligibility matters towards PHAC requirements, McGill institutional policies and other stakeholders’ regulations;
  • Interpret and analyze sponsor guidelines and liaise with external sponsors and partners on interpretation issues, establishing prompt and effective communication methods to key stakeholders.
  • Provide expert guidance related to the acceptance, negotiation, activation and post-award management of related grants, agreements, and sub-contracts to Research Financial Management Services (RFMS)/Financial Services, Faculty of Medicine in coordination with Legal Services and compliance offices to support the daily and long-term management of the Task Force;
  • As part of the Secretariat, provide leadership and guidance on a process of funding allocation via the Supplemental Studies envelope, to projects and initiatives led both by internal and external investigators nationally and with international collaborators;
  • Draft, review and negotiate complex and detailed contracts, collaboration agreements, data/material transfer agreements and sub-award agreements to be implemented with the Task Force partners and sites selected to receive funding through the Supplemental Studies envelope;
  • Lead project-accounts opening and flow of funds to external sites, assessing issues that may impede prompt actions, mitigate risks and offer solutions during project implementation and reporting;
  • Identify areas of award management’s weakness and develop related risk mitigation strategies. Provide advice, support, and training to the research community involved in this national large-scale initiative on post-award issues;
  • Support and advise the Associate Director of the OSR and the Manager, Administration and Governance in the Secretariat in planning, developing and implementing administrative procedures and processes to enhance award management support to the Task Force Secretariat and research community to ensure compliance with sponsor requirements.

Education and Experience:

Graduate degree is preferred

Minimum five (5) years related experience, including experience in the drafting and negotiation of contracts/agreements

Other Qualifying Skills and Abilities:

Good knowledge of research administration is required; an understanding of financial transaction streams and how they are processed a plus. Previous experience in contract negotiation and research project management. Demonstrated ability to work independently and in a team environment. Self-motivated, with well-developed organizational skills. Service oriented approach. Must be able to demonstrate a high level of professionalism in working with internal and external stakeholders to achieve specific outcomes. Knowledge of, and confidence in, using and navigating software programs, databases, and web portals (knowledge of InfoEd an asset). Excellent writer and presenter with ability to prepare reports and presentations. Bilingual in both written and spoken English and French.

How to Apply:

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Staffing:

Email [at]

The deadline to apply for this position is July 14, 2020 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, Staffing will only contact applicants selected for an interview.

The masculine is used to lighten the text, without prejudice to the feminine form.

In order to maintain internal priority, McGill employees must apply within the delays specified in the MUNACA collective agreement for positions covered by the collective agreement or according to the personnel policies for positions covered by the personnel policies.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [at] or 514-398-3711.

Office of the Vice-Principal (Research and Innovation)
Office of Sponsored Research
Salary Range: 
(Grade 07) $79,200 - $99,000 (midpoint) - $118,800
Two (2) years
Reporting to: 
Associate Director, Awards Management
Reference no.: 
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