Student Affairs Administrator (MR1669, SAF1D, GR3)

Job Category: 
Developmental assignments for Management and Professionals


Position Summary:

Working under the direction of the Student Affairs Officer, the Student Affairs Administrator will provide support to the student affairs function of the MBA Office. The incumbent will also be advising PMBA students, as well as overseeing the MBA International Exchange Program. The incumbent will work closely with the Program Administrator on organizing the Case Competitions and other events.

Duties and Responsibilities:

  • Provide guidance on student affairs policies to our MBA and PMBA students; manage student records, permit overrides, audit/approve student files in preparation for graduation; oversee student course registration.
  • Advising for PMBA students.
  • Responsible for the MBA International Exchange Program for both incoming and outgoing exchange students; (admissions, act as student advisor, update transcripts, transfer of credits, liaise with other schools). Must be available to travel a minimum of every second year for the PIM conference.
  • Working closely with the Program Administrator, organize and manage the MBA Case Competition.
  • Prepare the schedule for the PMA core and works with Area Coordinators to schedule the summer classes for the PMBA program. Also schedule and organize the academic information sessions and key skill workshops for the PMBAs.
  • Organize events such as the Case Competition, and other high impact events to improve linkage between full-time MBAs and PMBAs.
  • Prepare contracts for instructors and oversee the course evaluations process as required.
  • Provide statistics on student records and exchanges.
  • Participate in meetings with the recruitment and marketing teams to strategize and increase enrollment, including analyzing and recommending new growth options.

Education and Experience:


Three (3) years' related experience


Undergraduate degree

One (1) year related experience

Other Qualifying Skills and Abilities:

Proven ability to deal effectively and diplomatically in delicate situations. Demonstrated ability to prioritize and meet weekly and monthly deadlines. Must be client-focused and service-oriented with a proven ability to deal with people at all levels. Attention to detail. Ability to work autonomously and as part of a team. Demonstrated ability to work in a PC environment using word processing, spreadsheet, database and presentation software and ability to use e-mail as well as Minerva, Banner (SIS) and Crystal Reports. English and French, spoken and written.

Additional Information:

Must be available to work flexible hours including: evenings for events (usually until around 8 PM), PMBA advising (6:00 - 6:30 PM) during peak periods, and weekends in August for the PMBA program.

How to Apply:

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Desautels Faculty of Management:


McGill University, Desautels Faculty of Management, Area Personnel Office

1001 Sherbrooke Street West (Samuel Bronfman Building), room 312/313

Montreal, Quebec

H3A 1G5


(514) 398-5116


hr.mgmt [at]

The deadline to apply for this position is December 5, 2019 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, Desautels Faculty of Management will only contact applicants selected for an interview.

The masculine is used to lighten the text, without prejudice to the feminine form.

In order to maintain internal priority, McGill employees must apply within the delays specified in the MUNACA collective agreement for positions covered by the collective agreement or according to the personnel policies for positions covered by the personnel policies.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [at] or 514-398-3711.

Desautels Faculty of Management
Masters Programs Office
Salary Range: 
(Grade 03) $47,000 - $58,800 (midpoint) - $70,600
Six (6) months (February – August 2020)
Reporting to: 
Student Affairs Officer
Reference no.: