Financial Services update regarding Cheque Deposits

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Hello,

This is to inform you that Financial Services has resumed normal activities with respect to cheque deposits. These are being processed on a weekly basis at 3465 Durocher.

Cheques can now be forwarded via internal mail to the attention of the following Financial Services units for review and processing:

"McGill Financial Statements" - Month of June 2020

To all Finance users,

The month of June 2020 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

New Online Courses offered by Financial Services

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

Financial Services is pleased to announce that we now offer three new online courses :

Changes to the Procedures for Travel and Other Reimbursable Expenses

This message is sent on behalf of Elvie Coletta, Director Research Financial Management Services and Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

Overhead Recovery Fee FY2021

This message is sent on behalf of Serge Bergeron, Senior Director Budget and Finance , Analysis, Planning and Budget and Lara Pereira, Controller, Financial Services

Dear Colleagues,

The overhead recovery fee currently being charged on actual revenues earned in non-1A unrestricted funds will remain at 7.5% in FY2021. This is unchanged from FY2020. The process for collecting and recording of this fee will continue to occur on a quarterly basis.

Payments for guest lecturers/speakers living outside of Canada and working remotely

On behalf of Diana Dutton, Associate Vice-Principal, Human Resources & Cristiane Tinmouth, Associate Vice-Principal, Financial Services

To: Deans, Chairs, Directors of Administration, FIS users, POPS users, Human Resources Advisors and Direct Service Representatives

Dear colleagues,

"McGill Financial Statements" - Month of May 2020

To all Finance users,

The month of May 2020 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

"McGill Financial Statements" - Month of April 2020

To all Finance users,

The University fiscal year 20 (2019/20) is officially closed. You may pick up your April Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Budget Carry Forwards posted to May of Fiscal Year 21 (2020/21)

This message is sent on behalf of Cristiane Tinmouth, Associate Vice-Principal, Financial Services & Leigh Yetter, Interim Executive Director, Provost and Vice-Principal (Academic)

To all Finance users,

Interac e-Transfers for travel refunds payable to McGIll University

Dear Colleagues,

We are pleased to announce that the Travel Desk is now accepting refunds/payments payable to McGill University using Interac e-Transfers in lieu of cheques.

To process your refunds/payments to McGill:

Month of April Closing Delayed | Month of May Fund Balances

Good Day,

Please note that due to the extended University year end period, the month of April will not be closing according to the usual month end schedule. April 2020 is scheduled to be closed on May 30th. This means that financial statements for April are still not available. An email notification will be sent when the financial statements are ready to be picked up in Minerva.

Banner Users: Forms FGAJVCQ, FGAJVCD and FGAENCB Blackout Period May 7 to May 8

To all Banner Finance Users

In support of the Year-End effort, the processing of journals, IDC’s and manual encumbrances (Banner forms FGAJVCQ, FGAJVCD and FGAENCB) will not be accessible from Thursday, May 7th, 9:00 AM until Friday, May 8th, 9:00 AM. We apologize for the inconvenience. If you have any questions or concerns, please contact the Finance Helpdesk at 514-398-3463.  

Fiscal Year 21 - Month End Deadlines for Submitting Financial Transactions

To all Finance Users

Today is the first day of Fiscal Year 21 (May 1, 2020 to April 30, 2021). For your reference, attached are the FY21 Month End Deadlines for submitting financial transactions in Banner (including Finance Accounts Receivable and Feed File submissions).

These deadlines are posted on the Financial Services website.

FY20 Variance Analysis

This message is sent on behalf of Lara Pereira, Controller, Financial Services

Dear Colleagues,

As outlined in the Year-End Memo and the Year-End Reporting and Communication presentation, your faculty/unit variance analysis is due on Thursday May 28, 2020 via email to ani.kotchounian [at] mcgill.ca.

Tri-Agency Grant Extensions and Financial Reporting Updates

This message is sent on behalf of Elvie Coletta, Director, Research Financial Management Services (RFMS) and Olga Naiberguer, Director, Office of Sponsored Research (OSR)

Dear Research Community,