Feb 3rd: Payment via FOAPAL form for airfare/rail bookings was suspended

This memo is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

Direct Travel is currently unable to provide Travel Desk with invoices & FOAPAL forms for airfare/rail bookings attributed to a Direct Travel system issue.

On February 3rd, late afternoon, payment via the FOAPAL form for airfare/rail bookings was suspended and will resume once the situation with Direct Travel is rectified.

REMINDER: ***YEAR END FUND TYPE AND ORG CHANGES***

This message is sent out on behalf of Tonia Sciannamblo, Controller (Interim), Financial Services

***YEAR END FUND TYPE AND ORG CHANGES***

Dear Colleagues,

In anticipation of our year-end procedures and to ensure an efficient closing process, please refrain from processing the following changes effective February 7th, 2023 until June 4th, 2023:

"McGill Financial Statements" - Month of December 2022

To all Finance users,

The month of December 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

"McGill Financial Statements" - Month of November 2022

To all Finance users,

The month of November 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Drop Box in lobby at 3465 Durocher

This memo is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

Since 3465 Durocher has sustained water damage, our employees have very limited access to the building.

All Financial Services’ mail is being redirected to Student Accounts. Please refrain from using the drop box in the lobby of 3465 Durocher and send all documents/cheques via internal mail instead.

Effective December 7th, 2022- Automated Control will be implemented in MOPS

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

Effective December 7th, 2022, the following automated control will be implemented in MOPS: a PCard Transaction can no longer be reconciled without an uploaded document.

Effective Monday December 5th - Threshold removed for FFM/PI approvals on MMP Invoices

This memo is sent on behalf of François Pouliot, Director Procurement Services and Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues

Subsequent to the memo issued on October 3, 2022 (please see below), we are informing you that effective Monday, December 5th, FFMs/PIs will no longer be required to approve any MMP invoices.

Transaction Services Deadlines prior to the 2022 Holidays

This message is sent on behalf of Peter Guertin, Interim Associate Director, Transaction Services:

Please take note of the following Transaction Services’ deadlines prior to the Holidays:

Travel (advances and expense reports)

"McGill Financial Statements" - Month of October 2022

To all Finance users,

The month of October 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

"McGill Financial Statements" - Month of September 2022

To all Finance users,

The month of September 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Effective Monday Oct 3rd - Change in threshold for FFM/PI approval on MMP Invoices to $50K

This memo is sent on behalf of François Pouliot, Director Procurement Services and Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues

Updates made to the Payment Request Policy and Procedures

Dear Colleagues,

In order to clarify certain sections of the Payment Request Policy and Procedures , the following updates have been made:

P2.2 Options for Signatures/Approvals provides three options signing/approving and the respective requirements:

P2.2.

Options for Signatures/Approvals

"McGill Financial Statements" - Month of August 2022

To all Finance users,

The month of August 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

"McGill Financial Statements" - Month of July 2022

To all Finance users,

The month of July 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Fund Financial Manager Policy Update

This email is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear colleagues,

The Fund Financial Manager Policy has been updated in order to be aligned with the Annual Declaration of Financial Compliance. Please refer to P2.6 and P3.3.

[Message is sent out over the FIS listserv]