The McGill MarketPlace (MMP) is an e-procurement system, a virtual shopping mall where users can view, compare and order products from McGill contracted and preferred vendors.
General information about MMP, instructions on how to place orders, troubleshoot rejected requisitions, request new suppliers, request change orders or cancel purchase orders, is available on the Procurement Services website.
Note: Training on using MMP
Procurement Services offers a monthly course on how to place orders in MMP.
To register, please log in to Minerva > Employee menu > Training Menu > Procurement Services > PRO 201 - Get Your Hands on MMP (McGill MarketPlace) and PRO 401- Processing Receipts in MMP.
MMP Roles & Responsibilities
Shoppers
Anyone with a valid McGill ID can access MMP as a "Shopper". To place orders in MMP using a FOAPAL, you must be sponsored as a FOAPAL Requestor.
FOAPAL Requestors
In order to 'Place Orders' in MMP, using a FOAPAL, a User must either be a Fund Financial Manager (FFM) or have been Sponsored (by an FFM) as a FOAPAL Requestor. Any FIS (Finance) User can prepare a sponsorship record on behalf of an FFM, once created the FFM needs to confirm the record to activate a User as a FOAPAL Requestor. A Fund Financial Manager can create, confirm or revoke Sponsorship records (view the Procurement Administration Menu).
Approvers
Fund Financial Managers may also choose to delegate approvals of purchase requisition and change orders below $10,000. Any FIS (Finance) User can prepare an approval delegate record on behalf of an FFM, once created the FFM needs to confirm the record to activate a User as an Approval Delegate. A Fund Financial Manager can create, confirm or revoke Approval Delegate records (view the Procurement Administration Menu).
Responsibilities of Shoppers, Requestors, and Approvers
| Info | SHOPPER | FOAPAL REQUESTOR | APPROVER |
|---|---|---|---|
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| What they can do | Access MMP to: - browse catalogues - add items to a cart - enter a delivery date to a cart - enter internal and vendor notes - add attachments - assign (i.e. forward) cart to a FOAPAL Requestor |
Access MMP to: |
Access Minerva Finance menu to: - Intercept and review purchase requisitions and change orders - Assess whether order is legitimate, reasonable and an appropriate use of fund(s) - ‘Approve’ or ‘Disapprove’ (with comments) an order |
| Who can be one | Anyone with a McGill ID (All employees, students and casuals are automatically established as shoppers) |
Fund Financial Managers (FFM) are automatically deemed as FOAPAL Requestors FFMs may sponsor other employees to be FOAPAL Requestors (Employees in WD - staff or work study students, as well as graduate students, and external users.) Once a FOAPAL Requestor, you can place orders on any FOAPAL (any Fund) in any amount. |
FFM of the fund charged Named delegate of FFM of the fund charged |
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How to become one |
Automatic; no action required |
Automatic for Fund Financial Managers (FFM); no action required Sponsored by an FFM |
By default, FFM approves all orders > $0 FFM names delegates and their limits by fund The University has set the delegation threshold equal to $10,000. |
| Association | n/a | Associated to the person who sponsored them; not fund specific | Associated to a fund or funds |
| Access points |
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Same as Shopper plus - Can access from within Minerva Finance Menu - Entry via ‘Shopping Profile’ to set up Ship-To locations and FOAPAL favorites |
- Use link within email notification for pending approvals - myMcGill portal: click on Faculty and Staff > Finance Admin > ‘Documents to Approve’ - ‘Approve Documents’ in the Minerva Finance menu |
