Registration

Registration page 

Fees:
The registration fee will include Attendance at the Meeting, a book of abstracts, all breakfasts, refreshment breaks, buffet lunches and dinners, opening cocktail and dinner and the closing banquet.

Important notes:

• Your registration is complete when payment is accepted. You will receive a confirmation by email.
• Attendees must register to be able to submit an abstract via the online link.
• The online registration will close two weeks prior to the beginning of the conference.
• There will be no registration on site.
• There will be a limited number of awards for outstanding abstracts submitted by trainees. It will be provided in the form of registration fee waivers. Click on the Financial Support tab for details on how to apply.
• Depending on your nationality, you may require a visitor’s visa to enter Canada.
  • Please consult the following website to confirm if that is the case: https://www.cic.gc.ca/english/visit/visas.asp.
  • To inquire about the visa approval time, please consult your nearest Canadian Embassy or Consulate.
  • The DNATV organizers have no influence over the visa issuing process.
  • The organizers will provide you with a letter of invitation upon request. Please email us at DNATV [at] mcgill.ca.

Cancellation policy:

• Cancellations must be received in writing at DNATV [at] mcgill.ca no later than 14 days prior to the Meeting date to receive a refund, less the $100 handling fee.
• There will be no refund for cancellations received less than 2 weeks prior to the Meeting.

Meeting Schedule

Wednesday July 26

13:00 - onward	Registration & Poster set up
17:00 - 18:00	Welcome cocktail
18:00 - 19:30	Opening Dinner Reception
19:30 - 22:00	Session 1: DNA replication

Thursday July 27

7:30 - 8:30	Breakfast (buffet)
8:30 - 12:00	Session 2: Virus-host interactions I
12:00 - 13:30	Lunch (buffet)
13:30 - 14:00	In memoriam: Harald zur Hausen
14:00 - 15:00	Keynote Lecture 1: Franco Eduardo
15:00 - 18:00	Poster session 1
18:00 - 19:30	Dinner (buffet)

Friday July 28

7:30 - 8:30	Breakfast (buffet)
8:30 - 12:00	Session 3: Transcriptional regulation and gene expression
12:00 - 13:30	Lunch (buffet)
13:30 - 14:00	In memoriam
14:00 - 15:00	Keynote Lecture 2: Patrick Hearing
15:00 - 18:00	Poster session 2
18:00 - 19:30	Dinner (buffet)
19:30 - 22:00	Session 4: DNA damage and cell death

Saturday July 29

7:30 - 8:30	Breakfast (buffet)
8:30 - 12:00	Session 5: Virus-host interactions II
12:00 - 13:30	Lunch (buffet)
13:30 - 18:00	Session 6: Transformation
18:00 - 19:30	Dinner (buffet)

Sunday July 30

7:30 - 8:30	Breakfast (buffet)
8:30 - 12:00	Session 7: Virus-host interactions III
12:00 - 13:30	Lunch (buffet)
13:30 - 17:30	Session 8: Virus entry, infection and viral pathogenesis
18:00 - 00:30	Closing Ceremonies and dinner

Monday July 31

Departure

Abstract Submission

Abstract submission instructions:

• Registration and Abstract submission will open on March 1. Deadline for Abstract submission is April 30.
• All abstracts must be submitted using the provided template, saved as a Microsoft Word (.doc, .docx) file. abstract_template_final.docx. 
• Save the abstract as a Microsoft Word (.doc, .docx) file titled: first name _ last name.docx. 
• If submitting multiple abstracts please specify the number (first name _ last name _ 2 or 3)
• When filling out the template, replace all guidelines with your own text.
• The abstract must be submitted in English. 
• The title of the abstract must be followed by the list of authors and their affiliations.
• Presenting author’s name must be underlined in the list of authors.
• The abstract text must be single-spaced and no more than 2500 characters long (including spaces). 
• No changes to the abstract can be made after submission, therefore please ensure the abstract is correct before submitting it through the registration link. 

Financial Support

There are a limited number of awards that will be provided in the form of registration fee waivers. Eligible participants include: post-doctoral fellows or graduate students who are submitting an abstract. Requests for financial support should be emailed to DNATV [at] McGill.ca. Deadline for applications is April 15. Please include your proposed abstract and a CV with the application.

Note: If you require financial support please apply for the award and wait for confirmation before registering. Otherwise, we will be unable to reimburse you for the total registration amount.

Since there is a limited number of awards available, we encourage you to look for other financial options either with your institution, private corporations or governmental support program.

Venue and Accommodation

Symposium location:

Centre Mont Royal
2200 Rue Mansfield
Montréal, Quebec, Canada H3A 3R8

Notes on Food: Included in the registration fees are: breakfasts, refreshment breaks, buffet lunches, and dinners. 

MAP

Accommodations are not included in the conference fees

McGill University has negotiated a block of rooms, at preferential rates, at Hotel Le Cantlie Suites and McGill residences (La Citadelle and Carrefour Sherbrooke) to those attending the DNATV Meeting on a "first-come, first-served" basis.

*For double occupancy: The Meeting organizers and the Hotel cannot assist you with finding a co-occupant.

Breakfast will be served at the CMR from July 27^th to July 30^th.

HÔTEL LE CANTLIE SUITES

A block of room is reserved starting from July 25^th to July 31^st (6 nights).

Rooms: Standard Studios room with either 2 Queen Beds or a King bed.

Rates: $229.00 per room, per night.

Extra person: $25.00 per person, per night.

Children 13 and under: No charge in existing bedding.

Maximum 4 people per room

TAXES

A 5% federal tax and 9.975% provincial tax are applicable on room rates, food and beverage as well as on most services provided by HÔTEL LE CANTLIE SUITES.

A lodging tax of 3.5% per room, per night, is applicable on the room rate. Both the GST and the PST are applicable on this amount.

All taxes are subject to change without notice.

RESERVATION PROCEDURES

Individual reservation requests may be communicated directly to our Reservations Department at 514- 842-2000/email: resman [at] hotelcantlie.com .

In order to benefit from the preferred contracted rates, callers must identify their affiliation to the DNA Tumor Virus Conference 2023. Rates cannot be changed at check-in or check-out time for guests who fail to identify their affiliation at the time of booking.

The deadline for individual reservations is June 12th, 2023. After that date, any rooms remaining in your block will be released. Reservation requests received after the deadline will be accepted on a space-available and rate-available basis only.

All individual reservations must be guaranteed with a valid credit card. Guaranteed reservations will be held all night for the first day of arrival. If a guaranteed room is not used, payment for the full rate on that room plus tax will be charged to the applicable credit card. Cancellations within 24 hours of arrival will result in the rate for one night plus tax being charged to the applicable credit card.

CHECK-IN & CHECK-OUT

Check-in time for all guests is 4:00 pm. Guests may be checked in earlier depending on the occupancy of the hotel and the availability of clean rooms. Check-out time is 12:00 noon. Any room not vacated by this time will be assessed a half-day late check-out charge until 6:00 pm, after which a full day’s charge will be applied.

McGill Residences

La Citadelle Single and double occupancy $169.00

Carrefour Sherbrooke Single occupancy $109.00

Reservations can be made by:

Phone: +1 514-398-5200

E-mail: reserve.residences [at] mcgill.ca

WEB: https://www.mcgill.ca/accommodations/summer

The deadline for individual reservations is June 12th, 2023. After that date, any rooms remaining in the block will be released. Reservation requests received after the deadline will be accepted on a space-available and rate-available basis only. When making the reservation the guest must provide a valid Visa, MasterCard or AMEX number to guarantee and hold their reservation. If the room is not claimed prior to noon on the day following the first night reserved, a no-show charge of one night’s stay will be levied by the loss of the deposit or a charge to the credit card number on file. Individual payment accepted includes Cash, Interac, Traveler Cheques, Visa, MasterCard and American Express only. Please note that an early departure fee will be applied for any delegate leaving early without notice prior to 12:00 pm (noon) 2 days prior to the arrival date.

Check-in time is 3 pm. Check out time is 11:00 am.

Getting Around Montreal

It is recommended for out-of-town attendees to plan their travel well in advance to take advantage of good airfare and/or bus rates.

Travel Reminders:

• All travellers from the USA and other countries require a valid passport to enter Canada and should check visa requirements (See Registration tab).
• Each participant is responsible for ensuring that they have all the necessary papers required to enter Canada at the time of their arrival.
• Be sure to confirm air and hotel arrangements at least 24 hours in advance of departure.
• As a reminder, never leave your wallet and passport unattended while traveling, and have copies of all identification and credit cards in case of theft of originals.

 

AIR
The Pierre Elliot Trudeau International Airport is 30 minutes away from downtown Montreal by rental car, shuttle or taxi:

• Taxis are available at approximately $50 CAD.
• For specific hotel shuttle services: Please check with the hotel you booked with
• The Express Bus 747 is available. One-way fare is $11 CAD (coins only, no bills). This bus is in service 24 hours a day, every day of the week. Tickets can be purchased at the Airport or directly from the driver. No reservations required. Please ask the bus driver to drop you off at the Peel stop which is near the hotels.

To view more information, please visit the airport’s official website.

TRAIN
Via Rail Canada
VIA operates up to 497 trains weekly on 12,500 kilometers of track, and serves 450 communities across the country, from coast to coast and north to Hudson Bay. The nearest train stop is located about 1 mile (1.8 kilometers) from the meeting site. For more information or to buy tickets, please visit the Via Rail Canada website.

Amtrak
For anyone traveling from the United States, Amtrak has daily departures from multiple American cities to downtown Montreal. The train will stop 1 mile (1.8 kilometers) from the meeting site. To plan your trip please visit Amtrak’s site.

CAR
Montreal is accessible from various major expressways that lead directly to the city. Please remember to obey all Canadian road restrictions. Please note that right turning on a red light is not permitted on the Island of Montreal. Parking at the hotels is available for a fee $20-25 CAD per day.