GPC role
- The GPC is a (and often the) point of contact for prospective and current students regarding graduate program and university regulations, fellowships and admissions
- The GPC provides administrative support for the graduate program, faculty, and graduate students
- The GPC assists the GPD
- The GPC is the administrative link between the program and GPS, Enrolment Services (ES) and Student Accounts
GPC responsibilities
With respect to the graduate program(s)
- Provides support to Faculty and departmental administrators regarding graduate studies (Associate Dean, Chair, GPD, etc.)
- Provides support for committees related to graduate studies
- Manages special projects related to the graduate program
- Manages promotional material for the program and prospective students (Open House, website, newsletter, marketing, etc.)
- Provides organizational and administrative support for the program (e.g. schedules meetings and seminars, graduate finances, course calendar, schedules graduate classes, events, room-bookings, e-Calendar, etc.)
- Is comfortable working with the Student Information Systems (SIS), Financial Information Systems (FIS), and Human Resources Information Systems (HRIS) needed for the support of the graduate program
- Ensures that GRADPROG Listserv messages reach the appropriate audience
- Attends information sessions given by GPS
With respect to graduate students
- Handles many of the day-to-day details (forms, processes, letters) for graduate student activities, such as:
- Admissions
- Recruitment, Orientation
- Internship placements
- Funding/Fellowships
- Processing scholarship and other award applications
- Stipend and award payment (BSAC)
- TA employment and payment
- Registration
- Program and course registration
- Entering and changing grades
- Processing grades, thesis submissions, failures, degree audits, convocation lists
- Scheduling PhD Defenses, Comprehensive Examinations
- Processing failures
- Comprehensive exams
- Degree audits
- Admissions
- Advising
- Helping students with questions about graduate program requirements, procedures, etc.
- Helping students identify appropriate resources, or referring them to the GPD, if problems arise
- Keeping students informed of deadlines, changes in regulations, etc.
With respect to faculty members
- Serves as point person and information source for all University and departmental policies and procedures relevant to graduate education
- Supports faculty with regard to graduate activities (admissions, funding forms, etc.)
With respect to other stakeholders
- Acts as a liaison officer and knows who to contact in GPS, ES, and Student Accounts with regard to specific graduate studies issues
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