FAQ

Graduands

What is the difference between graduation and convocation?

Graduation is the term used to acknowledge the completion of degree requirements. Once you have successfully completed your degree requirements and been approved by Senate to graduate your transcript will indicate a 'degree granted' notation. Convocation is the ceremony at which the Chancellor or his delegate confers the degree and you receive your parchment.

Do I need to register to attend convocation?

No, students do not need to register to attend convocation; however, you do need to reserve academic regalia, and must have applied to graduate and be faculty-approved for graduation in order to partake in the ceremony, and you will need to reserve academic regalia

Do I need a ticket if I am the one convocating?

No, graduands do not require a ticket to access the convocation tent, nor do their guests.

Do I have to register for/reserve my line-up card?

No, line-up cards are generated for every graduating student. 

Where can I pick up my line-up card?

Line-up cards are picked up at the same location as the regalia. Please refer to the pick-up schedule.

I am a double-major. Which convocation ceremony do I attend?

You attend the convocation ceremony that corresponds to the major listed FIRST on your unofficial transcript in Minerva.

If you would rather attend the ceremony of your current second major, you must change the order of your majors in Minerva by the deadline.

What name will appear on my diploma/the Convocation program/read aloud?

Your legal name, not your preferred name, is what will appear on your diploma/Convocation program and will be read aloud at Convocation.  Make sure to verify the information in Minerva by the deadline.

I don't plan on attending convocation. How do I get my diploma?

Make sure to pick up your diploma at Service Point, starting the day after your ceremony if you don't plan on attending your Convocation.

You can also arrange to have your diploma sent by courier via Service Point Checkout if you are out of town and unable to pick it up.

I missed the online reservation for my regalia. How can I get my regalia?

The regalia company will have a limited number of extra caps and gowns the day when your regalia pickup begins or on-site the day of your ceremony available on a first-come, first-served basis, albeit at higher rates. In such cases, show up early the day when regalia pickup opens, and you will have to pay the rental fee on-site.

Someone will be picking up my regalia for me, but I cannot give them my student ID, as I am not in Montreal. Will the letter of permission be enough?

A photocopy of your McGill ID will be sufficient, along with the signed letter of permission, as outlined on our website.

Where do I get my graduation photo/class mosaic?

Our office is not responsible for graduate portraits or graduation mosaic photos. Please contact the Student’s Society of McGill for information on this.

Family and Guests

How many guests can each graduand bring to convocation?

Each graduand may have a maximum of four (4) invited guests.

If I have more than four (4) guests (e.g., family coming from out of town), what can I do? Will they be allowed into the convocation tent?

We ask that graduands respect the maximum of four (4) invited guests, as seating in the tent is limited and many students attend their ceremony. 

An overflow room will be available in the Leacock building (LEA132) for additional family and friends to watch the ceremony livestream on a big screen. 

My guest has mobility issues - whom do I contact?

Convocation is committed to being as accessible and barrier-free as possible for students, faculty and guests. Please let us know if you have any accessibility needs or require accommodations to participate, or if you have any questions about accessibility, by emailing convocation [at] mcgill.ca.

For Spring 2019, the entire Convocation tent is wheelchair-accessible. Guests with accessibility needs should be dropped off at Roddick Gates, the main entrance to campus located on Sherbrooke. This is the closest entrance to where the Convocation ceremony will take place. At the Roddick Gates, there will be ushers on hand to assist guests and wheelchairs available. Please note there is no parking on campus.

We also invite you to view the McGill Accessibility Guide for our Downtown Campus and Macdonald Campus for information on access to McGill buildings and accessible washrooms on campus. At the Downtown Campus, there is an accessible washroom in the convocation tent. There are accessible washrooms on the 1st floor of the Centennial Centre at the Macdonald Campus, where the ceremonies for the Faculty of Agricultural and Environmental Sciences take place.

Do graduands need to register their guests or reserve seats for them?

No, guests will not require tickets or need to be registered. We apply the honour system, and ask that graduates respect the maximum of four (4) invited guests, as seating in the tent is limited and many students attend their ceremony.

Do guests have to check-in/give the graduand's name to enter the convocation tent?

No, they do not.

When will guests be allowed into the convocation tent? Do guests and students go to the same place?

Approximately one hour before the ceremony begins. Guests take their seats in the convocation tent, while graduating students should go to Redpath Hall.

Missed Deadlines

Missed the deadline to graduate?

If you miss this deadline, contact your faculty's Student Affairs Office as soon as possible to find out what to do next.

Students in the Faculties of Arts or Science must complete a Graduation Term Change Request form.

Missed the deadline for verification of your name on diploma and in convocation programs?

This was a hard deadline. Your legal name, the name that currently appears in Minerva, is what will appear on your diploma/Convocation program and what will be read aloud at Convocation. 

Missed the deadline to reserve regalia?

The regalia company will have a limited amount of extra caps and gowns the day your regalia pickup begins or on-site the day of your ceremony available on a first come, first served basis, albeit at higher rates. In such cases, show up early the day when regalia pickup opens and you will have to pay the rental fee on-site. Refer to the pickup schedule and show up as early as possible. You will not be allowed to cross the stage unless you are wearing the proper regalia.

Not reserving your regalia will not impact getting your line-up card. You will still get it when your pick up your regalia..

Missed the deadline to change majors?

This was a hard deadline. You must attend the ceremony of your first major listed in Minerva.