Knowledge Mobilization Program

NOTE: As of 9 May 2019, the eligibility criteria for Knowledge Mobilization funds have changed.


$3.2M for seven years (fiscal year 2016 to 2023)


Two streams:
1) up to $20,000 for events or small projects;
2) up to $100,000 for larger projects


Stream 1) events: one time; projects: up to one year
Stream 2) one year; exceptionally, a longer duration may be considered.
All awards are non-renewable.


Stream 1) events or small projects: applicant must submit a request at least three months prior to the start date;
Stream 2) there are three submission deadlines/year: January 15; May 15 and September 15. The evaluation process may take two to six months from the submission. 
Project start date must fall after the award has been approved.


Stream 1) evaluated by HBHL management.
Stream 2) evaluated by external reviewers under the direction of the HBHL Research Management Committee. A list of potential reviewers is required.


Online submission
The KM application form is uploaded online as a PDF.


The Healthy Brains for Healthy Lives (HBHL) initiative is a high profile, high priority multidisciplinary and cross-sectoral initiative located at McGill University made possible with support from the Canada First Research Excellence Fund (CFREF). The HBHL Strategic Research Plan outlines the vision, deliverables, and overall goals of the initiative, and the research priorities of its four research themes. HBHL’s Knowledge Mobilization Program will support projects that facilitate and accelerate the integration of neuroscience advancements into policies or public awareness activities aligned with HBHL’s vision to reduce the human and socio-economic burden of psychiatric and neurological illnesses, and improve the mental health, quality of life, and productivity of Canadians and people around the world.

Project Eligibility

The project must: 

  • Lead to the development of policy, public awareness, or public outreach in clinical and other settings aligned with HBHL's goals and research priorities;
  • Advance HBHL deliverables, in particular, the Canadian Framework for Brain Health, which aims to develop and disseminate best practices for brain health that will impact clinical care, community practice, and policy development, in collaboration with university, government, industry and community partners;
  • Advance the development, translation, mobilization and/or policy use of HBHL-funded and related research to improve the lives of Canadians and accelerate Canadian innovation, productivity and economic competitiveness;
  • Promulgate Open Science and data sharing principles;
  • Promote clinical, health services, and policy translation of HBHL knowledge to address health needs of global communities.

The proposal must describe the following:

  • How the project will address the points above;
  • The added value to HBHL in terms of advancing knowledge mobilization related to HBHL areas of research;
  • All proposals related to events require a communications plan to ensure HBHL visibility (e.g. logo placement in promotional materials, banner placement on site, social media acknowledgement)

Applicant Eligibility

  • Applicant: The applicant must be a McGill faculty member who is eligible to hold Tri-Agency research funding.
  • Co-applicants: Teams involving co-applicants from McGill University or our CFREF partner institutions (Western University, Université de Montréal or University of British Columbia) are encouraged. All co-applicants must be eligible to hold Tri-Agency research funding.
  • Collaborators or other partners: We also encourage participation from collaborators from non-partner institutions, industrial partners, or foundations. Such partners can provide letters of support to describe their participation in the project. However, CFREF funds may NOT be transferred to non-partner institutions, industrial partners, or foundations. Anyone who is included in the budget for salary compensation cannot at the same time be a collaborator (i.e. students, postdocs, research associates).


  • CFREF funds may be awarded only to applicants from McGill University. Funds may be transferred to co-applicants from eligible partner institutions (Western, UdeM, UBC).
  • Eligible expenses include direct costs, such as salary and benefits for research personnel, supplies, travel, small equipment, workshops, computers, and services. All expenses must adhere to guidelines in the CFREF Administration Guide.
  • Requests for expenditures related to planning and organization of events:
    • 1:1 matching funding is required (with written confirmation)
    • Support for a national or international conference is capped at $10,000
    • Hospitality expenses must not exceed 50% of the HBHL budget. Other expenses for content development (e.g. invited speakers) are permitted.

Evaluation Criteria

  • Contribution to HBHL deliverables (20%): Does the project make major advances pertaining to HBHL deliverables, in particular, the Canadian Framework for Brain Health? Is the project closely aligned with the research priorities of one or more of the HBHL research themes?
  • Proposed activities (50%): Is the rationale for the proposed activities well elaborated? Are the objectives of the proposed activities clear and attainable? Do the proposed activities advance the development, translation, mobilization and/or policy use of HBHL-funded and related research to improve the lives of Canadians and accelerate Canadian innovation, productivity and economic competitiveness? Will the project lead to the development of policy or public awareness aligned with HBHL's goals and research priorities? Does the project promulgate Open Science and data sharing principles? Is there a clear and feasible implementation plan (e.g. activities, timeliness, and milestones)? Are the anticipated benefits well elaborated? Who will benefit from the proposed activities? Is the need for HBHL funding well explained?
  • Leadership and/or team (20%): Is the leadership qualified to manage and deliver the proposed objectives? Is there a commitment to tracking milestones and deliverables linked with the project and providing all relevant information back to HBHL administration for reporting purposes? Are appropriate partnerships set up that define partner roles and cash or in-kind contributions?
  • Proposed expenses (10%): Do the expenditures appear reasonable and appropriate for the proposed activities? Do all the expenses adhere to guidelines in the CFREF Administration Guide?


  • All applicants will be notified by email of the results of their application.
  • Successful applicants will be sent a Notice of Award. It is the Applicant’s responsibility to complete the Acceptance of Award form and other required documents including the McGill’s Office of Sponsored Research (OSR) checklist by the deadline.

Important Documents