Staff dependent tuition waiver policy (academic, and admin & support staff)

1. Definitions

For the purposes of this Appendix, “full-time” refers to an employee working two-thirds (2/3) or more of the normal working hours for their occupational category, as stipulated in article 20 (Hours of Work).

Employees who are on leave from the University are eligible.

“Pensioner” An individual who has retired in accordance with the University’s retirement policies and has accumulated at least five (5) years of seniority with the University prior to retirement.
“Student” An individual who is registered in a McGill University degree, diploma or credit certificate program.
“Dependent” The spouse or child of the staff member who is wholly dependent on the employee for support, and who, in the case of a child, has not attained the age of 25 as of September 1st for the Fall Term; January 1st for the Winter Term and May 1st for the Summer Term.

In the above paragraph, “wholly dependent” means that the spouse or child is financially dependent upon the employee for support.

“Spouse”
  • a person of either sex with whom the employee has been living in a conjugal relationship for one year. The one-year cohabitation requirement does not apply when the employee and her/his spouse have a child together,
  • or as defined under the applicable legislation
“Child”
  • A child related to the employee by blood or marriage
  • The spouse’s child if living with the employee
  • A child for whom the employee is the legal guardian
  • A child the employee has adopted

2. Policy

2.1    The dependent of a full-time employee or pensioner will be granted a tuition waiver equivalent to two-thirds (2/3) of the Quebec tuition fee once enrolled in a degree, diploma or credit certificate program offered by the University. Privately funded programs/students are not included.

2.2    Fee reduction shall apply to tuition fees only. Other charges such as Administrative Charges, Student Services and Athletics Fees, Student Society Fees, Private or Practical Instruction Fees and any other special fees or penalties shall not be eligible for reduction.

2.3    Fee reduction will not be permitted for courses taken at institutions other than McGill University.

2.4    All fee reductions granted to the dependent will be a taxable benefit to the dependent.


3. Dependents of deceased employees or pensioners

3.1    In the event of the death of an employee who met the definition under section 1 prior to their normal retirement date, his/her dependent(s) will be eligible for exemption from one hundred percent (100%) of the Quebec tuition fees.

3.2    Dependents of a deceased pensioner who met the definition under section 1, will be eligible for exemption from one hundred percent (100%) of the Quebec tuition fees.


4. Procedures

4.1 Upon registration, an eligible student must complete and submit the online application form.  Paper applications will not be accepted.

Applications must be submitted no later than the following dates after commencement of the term: February 28th for the Fall Term; June 30th for the Winter Term; October 31st for the Summer Session. . An application does not need to be submitted for each term, unless there is a change to a student’s program of study. Periodic reviews will be done to ensure that a student is still registered in an eligible program.

Applications will not be processed retroactively, and any applications received after the above mentioned dates will not be eligible for reimbursement.

4.2    The student may be required to provide certification that they are an eligible student as defined in section 1.

4.3    The employee or pensioner sponsoring the student may be required to provide certification that the student is their dependent as defined in section 1.

4.4    Upon verification and acceptance of a student’s application for benefits, a fee waiver equivalent to 2/3 of the eligible tuition fees will be applied to the student’s fee account.

 


Revised June 1, 2015