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Study Permit Application Guide

WHAT IS THE STUDY PERMIT? The study permit is a mandatory immigration document for all those who study in Canada.

WHO REQUIRES ONE All international students, with the exception of those studying in a program that is LESS than 6 months.
WHEN TO APPLY Students can apply for a study permit once they have received confirmation approval of their CAQ application.
HOW TO APPLY
  • Online
  • At a Port of Entry (Border) - ONLY U.S. Citizens and permanent residents are eligible. OR
  • Using a Paper application - ONLY if you are NOT eligible to apply online
    (See guides below)
COST The study permit costs $150 CAD.

Study Permit Application Guides (Step-by-Step): Initial Application

Applying Online

Step 1: Determine if you are eligible to apply for your Study Permit online by going to the Apply online page of the Immigration Canada website and fill out the “Check your eligibility to apply” questionnaire. 

  • Once you have successfully completed the questionnaire, you will be prompted to answer questions about your studies in Canada, for example: if you are an exchange student, if you will require a co-op work permit, if you have dependents accompanying you, etc. Ensure that your answers are correct, and continue. 
  • If you are eligible to apply for your Study Permit online, you will be provided with a personalized reference code (example: AP756967260) on the top of your personalized "Document Checklist". 


Step 2: Print your "Document Checklist" and take note of your personal reference code (found on the first line) as you will need it to start your online application.

Step 3: Log onto your MyCIC account (register for an account if you don't have one already) and refer to steps 5,6, and 7, on your "Document Checklist" for further instructions.

Step 4: You must complete the "Application for a Study Permit Made Outside of Canada (IMM 1294)" PDF form (included in the "Document Checklist").

Step 5: Collect all of the supporting documents listed on your personalized "Document Checklist"

Step 6: Pay the required fees. Processing fee = $150 CAD, and must be paid online using a credit card. (Tip: take a screenshot of the payment confirmation screen, as proof of payment)

Step 7: Wait to receive your Study Permit Letter of Introduction, which will be issued through your MyCIC account. Print this letter, and present it to the Canadian Border Services Agent upon arrival into Canada, and your actual Study Permit will be issued. (Tip: Before you leave the immigration hall, verify that your name, date of birth, gender are all correct on your document, AND that you have "on-campus and off-campus" work provisions under the Remarks section at the bottom).

Step 8: Once you arrive at McGill, scan and send a copy of your valid CAQ, and Study Permit to Legal Documentation.
 

Applying using a Paper Application - ONLY if you are NOT eligible to apply online

ONLY if you are NOT eligible to apply online then proceed to the following website to obtain instructions on how to apply using a paper application and then follow these instructions:

Step 1: Read the Instruction Guide and select the country/ territory that you will be applying from, in order to get further instructions from your local visa office. 

Step 2: You must complete the "Application for a Study Permit Made Outside of Canada (IMM 1294)" form provided. 

  • Once you have completed the form, you must validate the form. Once validated, you will see "Validated" in the top, right hand corner of your form, as well as bar codes at the end of your form. You must print, date and sign this form.

Step 3: Carefully look over the "Document Checklist" and the "Visa Office Instructions" to find out what documents you are required to provide to support your Study Permit application. (Tip: ensure you collect all the documents from BOTH lists).

Step 4: Pay the required fees. The processing fee for the study permit application is $150 CAD. You must have a credit card to pay these fees online. You will be required to print an "Official Receipt" that you will enclose in your application package. 

Step 5: Once you have finalized your Study Permit application, you will be required to send it by post (Tip: we suggest sending the application by courier, or a method which you can track) OR you can deliver it in person to your local Visa Application Centre (VAC). The VAC will send your application to the Embassy or High Commission for processing (Please note: VACs have their own additional processing fees, and forms to be completed). Please refer to our News section about VAC updates.

Step 6: Wait to receive your Study Permit Letter of Introduction which will be issued to you either by email attachment or with your passport when it's returned to you through the VAC. 

  • You will be required to present this letter to a Canadian Border Services agent upon your arrival into Canada, and your actual study permit will be issued to you.(Tip: Before you leave the immigration hall, verify that your name, date of birth, gender are all correct on your document, AND that you have "on-campus and off-campus" work provisions under the Remarks section at the bottom).

Step 7: Once you arrive at McGill, scan and send a copy of your valid CAQ, and Study Permit to Legal Documentation.

Applying at the Port of Entry (Border) - ONLY U.S. Citizens and Permanent Residents are eligible

If you are a citizen or a Permanent Resident (Green Card Holder) of the United States then you have the option of applying for your Study Permit in person at the Canadian border upon entry.

Step 1: You are not required to complete and present any immigration forms, but you must have all of your supporting documents readily available to present to the Canadian Border Services agent. 

Step 2: Pay the required fees. The processing fee for the study permit application is $150 CAD. You can pay this by cash, credit card or Canadian debit card. 

Step 3: Before you leave the border be sure to verify that your name, date of birth, gender are all correct on your document, AND that you have "on-campus and off-campus" work provisions under the Remarks section at the bottom.

Step 4: Once you arrive at McGill, scan and send a copy of your valid CAQ, and Study Permit to Legal Documentation.


Important Tips & Supplemental Information

Supporting Documents for the Study Permit Application

Please note: This section gives general information on some of the supporting documents required for the study permit. You must follow the list of documents required on your personalized "Document Checklist". 

  1. You must have your CAQ approval letter to apply for your Study Permit. You can print off/download this document from your Immigration Quebec portal.
  2. Your passport should be valid for the duration of your studies at McGill, as your study permit cannot be issued for longer than your passport is valid. At the very least, ensure that your passport is valid for minimum of one year. 
  3. Your letter of acceptance is your official "Offer of Admission" letter from McGill, available on Minerva.
  4. Even if you were not required to submit proof of sufficient financial capacity to the Quebec immigration authorities when applying for your CAQ, you must submit official documents that establish that you meet this very important criterion when applying for your Study Permit.  
    1. If you are applying online, use the "i" icon for a list of supporting documents that you can use to prove financial capacity. You can also refer to the following websites: Proof of Financial Support or Assessing Financial Resources, or Financial Sufficiency.
    2. Certain visa offices outside of Canada require students to provide proof that they have paid the tuition fees for the first year of their studies. In particular, the visa offices in China, India and United Arab Emirates may ask for proof of payment of tuition and fees. However, please verify the visa office instructions for the visa office responsible for your country of nationality or residence. Please see Immigration Canada's website to obtain the local visa office instructions. In order to meet this requirement and pay your tuition and fees for your first year of studies, please follow these instructions:
      1. Students can pay their tuition through any of McGill accepted methods of payment.
      2. If students pay their tuition before August 1st, they will only receive a bill confirming the amount owed after August 1st. In order to obtain a proper estimate of your tuition before August 1st, please refer to the McGill tuition fee calculator
      3. Students should make sure to only pay a year's worth of tuition and fees.
      4. Once the payment is received, students can print out their Account Summary by Term in Minerva [instructions here] as a proof that the funds have been received and submit this document with their study permit application.
  5. If you are required to do a medical exam as part of your Study Permit application, you can opt to do an upfront medical examination OR you can wait to be instructed to undergo your medical examination by the Canadian immigration authorities.
    1. If you are applying online and opt to do an upfront medical then you can press the “i” icon to access a “Request for medical exam” form where you can indicate if you would like the Canadian immigration authorities to send you instructions and a “Medical Report” form.

    2. If you are applying at the Canadian border then you must undergo your medical examination at least three (3) weeks BEFORE presenting yourself at the border to apply for your Study Permit.

    3. You must undergo your medical examination with an IRCC authorized panel physician nearest you. Physician Locator

  6. In some cases, you may be prompted to complete a "Family Information (IMM 5645)" form
  7. If you are from a country that requires you to submit biometrics, Immigration Canada will send you an instruction letter by email through your online account once they have received your application. You will be required to print a copy of the letter and bring it along with your passport when you go to the biometric collection centre. **IMPORTANT: Immigration Canada plans to expand their biometrics program. You may be required to provide biometrics when applying for your study permit, for more information please see our News page.
     

Tips on Answering the questions on the Study Permit Application Made from Outside of Canada IMM 1294 application form

  1. If you have never applied for an immigration document from Immigration Canada (IRCC) then you do not have a UCI number.
  2. Questions related to the section: Details of Intended Studies in Canada
    1. McGill University Address: 845 Rue Sherbrooke Ouest, Montréal, Quebec, H3A 0G4
    2. McGill University Designated Learning Institution number: O19359011033 (for the main campus) and for Macdonald Campus in Saint-Anne-de-Bellevue:  O19359010982
    3. Duration of Expected Study:  Please refer to McGill’s “Key Academic Dates” website for your start date. You should add the number of years that you expect to complete your program, and indicate this as the "To date".
    4. To determine the cost of your studies you can refer to McGill's Fee Calculator. 
    5. You must add your tuition fee to the minimum required amount for living expenses and indicate the total amount. 
    6. You must indicate who will be paying for your studies in Canada. If you will be receiving loans, bursaries, scholarships or other financing from McGill or any other institution you should indicate that "you" will be paying for your studies. Note: You are required to prove that you have sufficient financial capacity for only the first twelve months of your studies. 
  3. Section Employment: Do not leave this section blank. If you have no work history, then indicate your studies for the past 10 years in the alternative. Do not leave any time gaps in this section (i.e. each month/ year should chronologically flow into the next).


Co-op / Internship Work Permit: Students in program of study with mandatory co-op or internship terms such as Bachelor of Education programs, must obtain a Co-op/Internship Work Permit (along with their CAQ & Study Permit). The application for the Co-op/Internship Work Permit must be made at the same time as the study permit, if the co-op or internship stats in the first term of classes. 

Minors: International Students that are under the age of 17 and plan to live in a McGill residence, your parents or custodians must send an original letter requesting that your custodianship be transferred to McGill's Associate Dean of Students, until you are 17 years of age. This is required by law. For more information please see our Minors webpage
 

More detailed information can be found on the Immigration, Refugees and Citizenship Canada (IRCC) website