While you are working remotely, VPN and Remote Desktop (RDP) may be required to access some files and systems, but not others. We recommend that you connect to VPN and RDP only when required, to ensure the best possible performance.
What is VPN and RDP?
McGill VPN allows for secure communications over the Internet to McGill's network.
- It mimics being on the McGill network.
- You use it to access files and programs on the McGill network that normally require access from on campus.
Remote Desktop (RDP) lets you connect to your Windows work computer through the Internet to access files or tools on your work computer.
- RDP provides direct access to your machine.
- You use it for files and programs that require you to be on your McGill computer.
When should you use VPN and RDP?
Expand the menus below for a list of systems and resources that can be accessed without VPN / RDP, and a list of those that may require it.
VPN for Students
At the moment, there is increased demand on VPN connections. To manage the demand on McGill VPN resources, we are employing what is called "split tunneling", which allows us to direct non-McGill internet traffic away from VPN in order to ensure access to everyone who needs it.
Student resources that do NOT require VPN:
- MyCourses
- Lecture Recording System
- Office365 (Outlook, OneDrive, etc.)
- Library Resources
- Some journal subscriptions do require VPN, although most can be viewed without using the library's eZProxy service
You may need to use VPN to access:
- Internal research equipment
- Data on McGill servers
- Specialized lab computers
This may have an impact on your access to resources that you need for your coursework or research. If this is the case please contact the itsupport [at] mcgill.ca (IT Service Desk) by email or phone at (514) 398-3378 to discuss your situation.
VPN and Remote Desktop for Teaching
When setting yourself up for remote teaching:
Teaching resources that do NOT require VPN:
You may need to use VPN and/or RDP to access:
- Internal research equipment
- Your computer at the office
- Specialized lab computers
VPN and Remote Desktop for Staff and Administrative functions
Note: Some McGill systems and applications can be accessed without RDP or VPN. Using these tools when unnecessary may cause reduced performance of the application and can put undue stress on McGill’s servers and bandwidth.
Staff and Administrative resources that do NOT require VPN:
- Office 365 (includes MS Teams, Outlook, OneDrive, and additional applications)
You may need to use VPN to access:
- Banner INB
- POPS
- IP Communicator for Cisco phones (not available for macOS). This is available for call centers only.
You may need to use RDP to access:
- Your computer at the office
- Specialized software
When using RDP note:
- Consider moving local files that comply with the McGill cloud directive to your OneDrive for Business folder so that you do not need to rely on a remote desktop connection throughout the day.
- When you are finished accessing your McGill computer, it is important to logoff the remote desktop session. Do not choose “Shutdown”. Shutting down your McGill computer will require a manual on-site intervention to power it back up.
- A remote desktop connection only needs to be launched once. Do not relaunch a second RDP session from your McGill computer to access another system.
- VPN only needs to be launched once. Do not relaunch VPN after you are connected by RDP to your McGill computer. Any files or resources requiring VPN will recognize the first instance.
- Banner can be accessed directly (without RDP) once you establish a VPN connection to the following link.